See also:Cash Posting & Allocation
This topic covers the completion of the Header tab which must be done to make any cash posting through this facility.
The following fields must be completed:
Display Paid Invoices:: This check box instructs Autoline, when ticked, to display previously paid items along with all the outstanding items. Only previously paid items still on the transaction file are displayed. If you want to reinstate previously paid items, this check box must be set for you to be able to see the previously paid item you may want to reinstate. This field defaults to unset. The volume of transactions displayed is obviously reduced and the ease of posting increased if previously paid items are not displayed.
Posting date:: This field contains the posting date that is used to make the postings to the Nominal Ledger. A default may be set in the system parameters to the day's date or the end date for the current period end date. A parameter setting (Priority to amend NL posting date) allows you to overwrite this date if you have sufficient priority. Click the Ellipsis
button to activate a search facility to access an electronic calendar for the date.
Bank account: This field contains the bank account to which postings are made in the Nominal Ledger. The account name and the currency of the account are displayed in order to ensure that postings are made to the intended account. A default account is set in the system parameters.
Note: In the case of Purchase Ledger cash receipts, this account is usually a cash received bank suspense account.
Suffix: This field contains the suffix which gives the basis for a sub-analysis of the account to which the postings are made in the Nominal Ledger. (See the Nominal Ledger on-line help for the use of suffixes to control postings in the Nominal Ledger.)
Currency conversion:
Conversion method: This field only becomes enabled if you enter a bank account code that is for a currency other than that of your base currency. Click the Ellipsis
Tip: Rates table sets and uses the conversion rate held in your currency exchange rates table. Document does not use the rates table at all but enables you to enter both the currency and the converted values. Manual enables the Rate field in order for you to enter the exchange rate you want to use.
Account: This field contains the account code to which payments will be made. A full search is available on this field, by clicking the Ellipsis
If you want to select another account, click the Clear button to reset all the appropriate fields in the Header tab.
Payment type: A variety of payment methods are available here. Click the drop-down
button to select the appropriate payment method.
Tip: A default payment method may be set in the system parameters. However this is overridden by any Default Cash Type present on the Purchase Ledger account record to which you are posting. If you want to add payment methods, this can be done through the Cash payment types option held in NL MISCELLANEOUS OPTIONs menu.
Reference: Enter into this field your reference for the payment received.
Supplier ref:: Enter into this field any supplier reference by which you want to identify the transaction at a later date. (For example, a remittance advice serial number.)
Amount: Enter the amount to be posted. This is expressed in the currency of the bank account entered earlier. The converted field shows the value converted back into your base currency. The currency descriptions are displayed alongside both fields.
On completion of the Header tab select the Allocations tab.
