Post on Account Tab

See also:Cash Posting & Allocation

The Post on Account tab is used to make postings to the Purchase Ledger account for sums of money that cannot be allocated to specific documents already on the account. You can make a negative or positive on-account posting and you can also make multiple postings.

To make an on-account posting once within the tab, click the Add button which invokes the on account posting form. The payment date and reference are defaulted onto the form from the Header tab.

The on account postings create transaction records with a document type of P to indicate a payment on account transaction.

The following fields must be completed:

Branch:

If branch analysis is being used, it is mandatory to enter a branch analysis code. Click the drop-down button to select the appropriate branch analysis code.

Tip: This field is not shown if Branch Analysis is switched off.

Ageing date:	Enter an ageing date which is entered into the Due date field in the transaction record. Click the Ellipsis button to search an electronic calendar for the appropriate date. All on-account postings are shown separately and can be left with the default date. A parameter dictates if on-account postings are to be aged against the oldest debt.
Reference and Miscellaneous Reference:	Enter a reference and miscellaneous reference for the on-account posting that will be made.
Payment amount:	Enter the value for the on-account posting.

Click the OK button when the form is complete, and Autoline returns you to the Post on account tab and enters the created record into the grid on that tab. You can then enter further on account postings by repeating the process. Alternatively if you want to cancel the transaction, click the Cancel button.

When an on account posting record has been added to the grid, you can select it for amendment or deletion by clicking in the grid. The Post button is enabled and from here the functionality behaves the same as any other cash posting process.