This option allows the transfer of any document from one Purchase Ledger account to another Purchase Ledger account within the same company.
Note: If the Nominal Ledger control accounts are different on source and destination accounts, a journal is automatically produced to transfer the total movement from one to the other. An audit trail is produced after all transfers.
To transfer a PL document:
From the Autoline Master menu select the Purchase Ledger option and the Company you require.
The PURCHASE LEDGER menu is displayed.
Select the Document transfer option.
The Document Transfer form is displayed.
The Document Transfer form is displayed when the Document transfer option is selected from the PURCHASE LEDGER menu.
On selecting the option, you are requested to select the account code which holds the transactions for transfer (Source Account).
There is a search facility available here, which is activated by clicking the 
button. This only searches for short names. When selected, Autoline completes the name, address and post code fields for visual verification.
Next complete the account code to which you want the transactions to be transferred (Destination Account). Once again, there is a search facility here, activated by clicking the button search facility.
Note: When selected, the system completes the name, address and post code for visual verification.
BUTTONS:
Exit: Click this button to quit and return to the PURCHASE LEDGER menu.
OK: Click this button to continue and display a Document Selection Criteria form.
Help: Displays help on the current application using the default browser.
Documents are selected by clicking on any of the fields, or all documents are selected by clicking the Load button. The following fields narrow down the search:
Document date: A range of 'From To' dates or Blank presumes all. Clicking the
Due date: A range of 'From To' dates or Blank presumes all. Clicking the
Posting date: A range of 'From To' dates or Blank presumes all. Clicking the
Document number: Specify a single document, a range of 'From To' or Zero for all.
Document type: I for Invoice, C for Credit, A for Adjustment or * for all. A drop-down menu
is available to help make your selection.
Customer reference: Specify part or all. The * symbol matches any character.
Miscellaneous ref: Specify part or all. The * symbol matches any character.
Document amount: Value for individual document or Zero for all.
Daybook number: Specify Daybook number and item or Zero for all.
Daybook item: Specify Daybook number and item or Zero for all.
Source module: PL for Purchase Ledger. ** selects all.
Status: Enter the status of document, such as P for Paid.
BUTTONS:
Close: Returns you to the Document Transfer form.
Reset: Restores any selected document to a pre-selection state.
Load: Click this button to select all documents that match the criteria of the fields that you have changed in the Document Selection criteria form.
Help: Displays help on the current application using the default browser.
After clicking the Load button, the Transaction Selection Criteria form is presented.
This form displays the source accounts together with the individual transaction doc date, type, document, reference, misc. ref, daybook, outstanding value and status.
BUTTONS:
Select All: Click this button to toggle and highlight all the documents. By clicking the mouse in the grid, selected documents can be highlighted, and marked with a * symbol denoting they have been selected.
Transfer: Click this button to proceed to transfer all specified documents and produce an audit print to support the transfers showing source and destination accounts, batch number of any journal that is required and a list of invoices showing dates, daybook reference and values. When the transfer is complete, the document is highlighted in blue to indicate the transfer has taken place. At this point you must click Close, and then are returned to the Document Transfer form. The audit is output to the currently selected printer or spooler.
Cancel: Returns you to the main selection form.
Help: Displays help on the current application using the default browser.
