This option posts the registered documents in the Purchase Ledger. The option is accessed from the Create New Document form by clicking the Postings button on the Enter Registered Documents form.
Postings: This button must be clicked to progress further in the registering documents process.Upon entry to the form, a postings form is displayed with several non-editable fields (PL account and description, document number and goods and VAT value), and several editable fields. These are as follows:
Clear: Clears the work performed so far.
Suggested NL code: This is optional, in that it simply suggests a Nominal Ledger code to which the document is to be charged when it comes to passing the document.
Posting accounts: These fields should default to unallocated Purchase Invoices (usually 0000 9332 using a standard chart of accounts) , but can be altered using the search facility. It is usually recommended that the default is accepted however.It is also recommended to accept the Expense radio button at the foot of the form.
Value: Enter the value of the whole of the document, or parts of the document (e.g whole document is £200, but you may want to split the document into £150 and £50).
Create: This button is very important because it actually populates the postings grid with the lines. If splitting the document, the New Line button must be clicked. The OK (to accept) and Cancel (to reject work completed so far) buttons are available here.
Save: This returns you to the Create New document form, when the postings grid is complete and then you can, if satisfied with the document and its totals, click the Save Doc button or Cancel batch (if you want to reject the work). Finally the Post Batch button is enabled, a document number assigned to the transaction (if not already entered) and when complete, you can exit and print daybooks if required, after the Signatory list has been printed (if used).
