The utilities menu contains options used only by a software supplier when maintaining the payroll system.
Warning: If you are unsure on using these options you should seek guidance from an experienced accounts software support team, consultant or development department employee..
The PR UTILITIES menu is displayed when you select the Kerridge utilities option from the PAYROLL menu.
Methods of payment: Maintain methods of payment.
Delete payroll record: Use this option to delete a payroll record created but not needed, it will update the employee record and blank off the payroll type field too.
Payroll buffer: Use this option for access to the payroll buffer records generated when using the confirm period payroll option.
BACS transfer buffer: Use this option for access to the BACS transfer buffer records generated when using the confirm period payroll option.
Change control log: Use this option for access to the Change control (audit) records generated throughout the payroll system.
Parameter defaults: Use this option to maintain the default system parameters, for example, to update the parameter dates for each PAYE year.
Control defaults: Use this option to maintain the default system controls.
Compile report formats: Use this option to compile all of the payroll report formats.
General update program: Use this option to perform data maintenance on the payroll records as an alternative to using an update report within report generator.
Upgrade utility: Use this option to perform a payroll phase 2 upgrade as also seen on the system maintenance menu, upgrade menu.
Repair payroll from collation: Use this option to rebuild payroll totals from collation records if they have been incorrectly updated.
Standalone tidy utility: Use this option to purge GB perms - permission and security records, GB eodrg - end of day reports and tidy up reports, formats, letters and adhoc enquiries for modules not required on a KPay system so that spurious files are not left in place. This is used as a part of a KPay system set up.
Clear duplicate archive sick: Use this option to purge archive sickness records that should have not been copied into the arcss file as they were not deleted from the current year ssphs file. Duplicate records cause problems if the data is being counted for automated payroll rates update or SSP mailing purposes. See the SSP Tab of the payroll type parameters.
Delete printers and spoolers: Use this option to delete non required GB prins - printers and SU spool - spoolers when setting up a KPay system. The set up requires a user to confirm which printers and spoolers from the DMS are to be kept. Local type printers are always kept.
Update internet EOY status: Use this option to update the internet status to R - Return created - after live agent submission or to N - Return not created - after performing a test submission.
Purge unlinked payroll data: Use this option to remove data records from various payroll files if they are found to be unlinked to employee records due to incorrect set up. The archive files - arcee, arcph and arcss and the end of year filing files dssk2 and p1438 have special checks on a cut off year since it is quite possible that the files contain data for which there is no employee record due to the employee having left the company.
