The Update tax codes (P7X) utility allows you to apply the P7X general tax code changes over a group of payroll types and payroll companies as is normally required at the start of a new Pay As You Earn tax year.
The payroll types and companies accessible depend on your security access to the payroll types and companies. If your system is set up to use location security within the employee records module your security access within the employee records module also has a bearing on your access to payroll types. You may only update a payroll type if you have access to all payroll records within the payroll type.
You should always use the Update tax codes (P7X) option to update tax codes before any other notified changes such as on form P9(T), electronic versions of the P9(T) or a paper list.
The option can only be run whilst the payroll type is unconfirmed.
Warning: Do not change tax codes unless notified by HM Revenue & Customs.
To access the Update tax codes (P7X) option:-
The Payroll Password form is displayed.
Enter your payroll password.
The PAYROLL menu is displayed.
Select the Miscellaneous options option.
The PR MISCELLANEOUS OPTIONS menu is displayed.
Select the Utility options option.
The UTILITIES menu is displayed.
Select the Update tax codes (P7X) option.
The Update tax codes (P7X) form is displayed.
The Update tax codes (P7X) form is displayed when the Update tax codes (P7X) option is selected from the UTILITIES menu.
What do you want to do or be advised about?
Use of the Update tax codes (P7X) form
Enter the update suffix codes by entering the amount of the adjustment.
Select the payroll types to update and click OK.
Update suffix codes
Enter within this section of the form the adjustment values only for the suffix codes L, P, V and Y.
Example
For 2006/2007 14 should be entered for the L code to increase tax code 489L to 503L.
Companies and Pay Type Access
The form shows the payroll companies, payroll types, when they last had an Update tax code (P7X) run, your access status, the confirmed status and a Process column. Provided you have access to the payroll type and it is not confirmed it will default to you processing the update tax code (P7X) for the payroll type. You may however untick the process column for a payroll type if there is any reason for why it should not be updated, for example, another user has access to some payroll types and has already run the update tax codes (P7X) option.
PUSH BUTTONS:
OK: Proceeds to perform the tax code (P7X) update.
Exit: Returns you to the UTILITIES MENU with no tax code (P7X) being performed.
Help: Displays help on the current application in your default company browser.
The update tax codes (P7X) process
Once you have entered the update suffix codes, chosen the payroll types to update and clicked OK the payroll records for non leavers are updated.
If the payroll type has had the tax codes (P7X) updated within the last year you will be prompted with the message:
Codes for company:- XX payroll type:- X have already been updated within the last year
If this message is shown you should click OK and either select Exit to not update the payroll type again or select Continue-to-update-tax-codes.
Each payroll type selected to be processed will be checked in turn.
The payroll change control log may be written to with the tax code field changes if the General 2 TAB payroll type parameter called Change control log file used is ticked and if the TAXCODE field has been set up for audit within the Change log setup option.
