This report produces a list of Nominal Ledger transactions sorted by suffix for any one Nominal account code.
To print the Transaction analysis by suffix:
From the Autoline Master Menu, select the Nominal Ledger option and the company you require.
The NOMINAL LEDGER Main Menu is displayed.
Select the Reports & enquiries option.
The NL REPORTS AND ENQUIRIES Menu is displayed.
Select the Transaction analysis by suffix option.
The List Account by Suffix (NL) Form is displayed.
Output type: By using the button you can select between Print, Display, or HTML
outputs. The default is Print.
Cost centre and Expense codes: The user is then presented with two further fields: one requesting the four-digit, Nominal cost centre code to be entered and the other, the six-digit expense code. Enter the criterion for the report. As this is the standard report generator, there is no search option at this point. The selection can be left at blank if required.
Note: Any missing characters will be assumed to be leading zeros.
Cutoff Date:
This field can either be left blank for all dates up to the present day,
or can be selected (with assistance from the button) using a specific date to use as a cutoff.
RADIO BUTTONS:
By selecting the radio button Totals Only, each suffix and account code will show the total amounts, whereas, in contrast, the Detail button will show the line detail for each transaction. The date, accounting period, daybook, suffix and account code are all displayed on this report.
BUTTONS:
Once the above criteria have been selected, the user is presented with the options:
OK: Produces a report immediately. A printer must be available and on line. When the report has been run, click Close button to return to Reports and Enquiries menu.
Cancel: Returns you to the Reports and Enquiries menu
Help: Displays help on the current application in your default company browser
Schedule: The user will enter the relevant selection criteria, then click the Schedule button on the form. This will then bring up the Timed Operations screen, and from there the user can add the report to run at a time and frequency that is convenient. For more information, refer to Batch Printing
Batch: button option allows users to run several (often related) reports in a group at once. (For example, to save time, they may run the batch whilst away from their terminal.)
To run a batched report:
Select the report you wish to run, and fill in the relevant selection criteria, if required. If the report is available to be batched on, there will be a button entitled Add to batch, which must be clicked to bring up a child window prompting the user to enter a Report Group. There is no search facility here, but if the user types in an entry that does not already exist, it will be created there and then, and if the entry does already exist, it will be added to the report group. There is also a box that will allow the user to set the priority required to execute the report.
Once a report has been added to a group, the running of the batch can take place. This actually takes place by selecting the Report Generator menu option, and then selecting the Batched Reports option. Consequently the user can select the report group required (Batch Identifier) with the box, and this will display all the reports in the selected group. At this point the user can also Amend the selection criteria of a report, can Exclude it from the group at this time, or Remove it from the group completely. Alternatively, the user can Run batch, Exit altogether, or access online Help.