The employee summary by number report lists basic employee details and in particular the department, trade, grade and payment method of each employee in employee number sequence.
To print an Employee summary by number report
The Payroll Password form is displayed.
Enter your payroll password.
The PAYROLL menu is displayed.
Select the Reports & enquiries option.
The PR REPORTS AND ENQUIRIES menu is displayed.
Select the Employee reports menu option.
The PAYROLL EMPLOYEE REPORTS menu is displayed.
Select the Employee summary by number option.
The Employee summary by number form is displayed.
Complete the prompts and click OK.
A report status is displayed and the report is output on the current selected printer.
Click Close to return to the PAYROLL EMPLOYEE REPORTS menu.
Employee summary by number form
The Employee summary by number form is displayed when you select the Employee summary by number option from the PAYROLL EMPLOYEE REPORTS menu.
Prompts
From employee (0 for all): Enter the first employee number to be printed or enter 0 to include all employees.
To employee (0 for all): Enter the last employee number to be printed or enter 0 to include all employees.
Y to include last year leavers: Enter Y if last year leavers are to be included otherwise leave blank.
Click OK followed by Close once the report status is shown.
Files Accessed
PR empee Payroll records
PE empee Employee records
PR pmthd Pay methods
Output type
The report is only printed to the current selected printer.
Output content
The following fields are output:-
Employee number
Surname
Initials
Forenames
Department
Trade
Grade
NI number
Tax code
Gender
Payment method description
Standard hours per pay period
Sort sequence
Employee number
Selection
Payroll records are included when the following conditions are met:-
The employee number is matching or greater than the From employee number or the From employee number is 0.
The employee number is matching or less than the To employee number or the To employee number is 0.
The Y to include last year leavers prompt is set to Y and the employee is a last payroll year leaver otherwise the employee is included if the employee is not a last payroll year leaver.
PUSH BUTTONS:
OK: Prints the report to the currently selected printer.
Cancel: Returns you to the PAYROLL EMPLOYEE REPORTS menu.
Help: Displays help on the current application in your default company browser.
Schedule: Displays the Timed Operations Scheduler.
Add to batch: Displays an Add report to batch form in which a report may be batched for printing in a report group.
