The Print daybooks for partition option will update all Sales ledger daybook type transactions which are specific to the terminal number [partition] that is entered- it does NOT update transactions for other terminals. This means that any user who has access to the SL Miscellaneous options menu can print daybooks for terminals [in other words, users working on specific terminals] that cannot print daybooks themselves. An example of a user who cannot print daybooks would be a user in a module who completes a task such as Take Deposits from the VS or SR menu but does not have the option to any print daybooks options. The postings stay unprocessed in the NL invoice buffer usually until the print daybooks options is run as part of the end of day processing. By using the Print daybooks for partition option, these postings can be processed at any time, without the need to get users to exit the system. This can be particularly useful when an accountant wishes to see the most up to date fin ancial picture at month end without waiting for the end of day processing to run.
1. Select Sales Ledger from Autoline Master menu.
2. Select Miscellaneous menu.
3. Select Print daybooks for partition.
4. On selecting the Print daybooks for partition option, you will be presented with the Print daybook form and the following buttons Print,Exit and Help, and an input box entitled Partition.
Partition: Enter the terminal number [partition]required. Only one partition can be entered and processed at one time.Print: The system will print [to the currently selected printer] any outstanding daybooks posted by the partition entered.
When printing is finished, a final menu will provide you with the buttons Re-print (re-print daybooks in the event of a printer failure), Done [in other words, completes the task] and Help.
Exit: Returns you to the Sales Ledger Miscellaneous menu.
Help: Displays help on the current application using the default browser.
There is a dropdown box that enables the user to select whether they wish to print all daybooks, Batch input daybooks or Cash posting daybooks. This really depends on what the user wishes to see updated in the invoice buffer. In the majority of cases it is best to print all daybooks so none are omitted, which could lead to inaccurate reporting.