See also Vehicle Stock to NL Reconciliation Report.
This program enables automated reconciliation for all balance sheet accounts where both the debit(s) to the account and its subsequent credit(s) are made by the same vehicle record. It also reconciles the vehicle work in progress account. All other accounts are reconciled manually.
The transactions of all the major vehicle stock accounts are normally held in the nominal ledger down to a suffix open-item level, such that the make-up of any stock account within the nominal ledger can be detailed to show the individual transactions and/or balances for each vehicle. Eventually, when the balance for that vehicle is reduced to zero, that detail will disappear from the nominal ledger transaction file at the end of the next accounting period. This allows any stock account to be reconciled with the vehicle stockbook, by producing a sub-totalled report of the transactions on that account in suffix order, and comparing that to an appropriate report produced from the vehicle stockbook records.
You can also run the report reconciling vehicle stock with the nominal ledger from Reports & enquiries and it can be set up to run as a daily timed operation.
To print a report reconciling vehicle stock with the nominal ledger:
From the Master menu, select the Vehicle stockbooks Module and the appropriate Company.
The VEHICLE STOCKBOOKS menu is displayed.
Select the System maintenance option.
The VS SYSTEM MAINTENANCE menu is displayed.
Select the Reconcile vehicle stock to NL option.
A Select Item... menu is displayed (containing options Cancel, Full-reconciliation-report, and Vehicle-specific-report).
Depending on whether you want to print a report reconciling an individual vehicle stock record or all vehicle stock records, do one of the following, a or b:
To print a report reconciling an individual vehicle stock record with the nominal ledger, do the following:
Click the Vehicle-specific-report option.
A Please choose a vehic... form is displayed.
Select the Vehicle type (New or Used) and the Stock Number (optionally using the word search facility) and click OK.
The report is printed (or spooled) and a Select Item From Menu is displayed containing Continue and Re-print options.
To print a report reconciling all vehicle stock records with the nominal ledger, click the Full-reconciliation-report option.
The report is printed (or spooled) and a Select Item From Menu is displayed containing Continue and Re-print options.
If you want to print an additional copy of the report, click the Re-print option.
The extra copy of the report is printed (or spooled).
When you have printed as many copies as required, click the Continue option.
You are returned to the VS SYSTEM MAINTENANCE menu.
