Note: This help system contains standard information, some of which might not apply to your franchise. Click the Help button on the relevant forms or menus to see any existing help file specific to your Autoline configuration for that form or menu. Alternatively, a help file may exist in the help system specific to your manufacturer.
This Parts Purchase Invoice Verification (PIV) software automates the process of registering and verifying purchase invoices, allowing you to:
upload the invoices manually or via auto-upload.
convert the raw, uploaded, invoice file into the correct file format and store the raw file for archive records.
register the invoices in the PURCHASE LEDGER.
verify all the parts and clear the invoices.
Note: This documentation assumes you are familiar with standard accounting procedures and standard Point-of-Sale functionality.
The Parts Purchase Invoice Verification software is designed to make the process of parts invoice verification far more streamlined by automating many of the functions. For example, the electronic file received from the manufacturer contains a complete breakdown of the Goods-Received Notes in it, and all invoices can be registered with the click of a single button. The rest of the process is mostly automated. The verification process checks each part on the invoice with PURCHASE CONTROL and stores all the exceptions it finds. If the invoice does not balance, the list of exceptions is highlighted, showing you exactly where errors are. These can thus be corrected in a fraction of the time needed to correct if comparing the invoice to either the original paper invoice or the paper GRN, where available.
The invoice header in PURCHASE CONTROL is automatically created and populated, saving you set-up time. The Parts Purchase Invoice Verification system monitors its own file usage and purges or extends files as required. By using Purchase Invoice Verification, time savings for a dealership can be substantial.
Before you upload the invoice data, ensure that the Purchase Invoice Verification parameters and controls have been set up correctly. This is normally carried out by, or on advice from, an ADP consultant.
