Note: This help system contains standard information, some of which might not apply to your franchise. Click the Help button on the relevant forms or menus to see any existing help file specific to your Autoline configuration for that form or menu. Alternatively, a help file may exist in the help system specific to your manufacturer.
You need to set up parameters once before you attempt to view any invoices. After successful conversion of the raw, uploaded, purchase invoice files, you can view all the converted files. A list is displayed for selection, along with the total values of the invoices. If an invoice covers more than one GRN, the GRNs can be viewed with their individual values and number of part lines.
To view an invoice file:
From the OPERATIONS Menu, select the Parts invoice verification option.
The PARTS INVOICE VERIFICATION MENU is displayed.
Select the Parts invoice verification option.
You may be prompted for the SM Company number you want to access. If you only have access to one company, the appropriate PURCHASE LEDGER and NOMINAL LEDGER for that company are automatically opened.
Select the Stock Management Company number if prompted.
The Parts Invoice Verification Form is displayed.
From the Invoices Tab, select the All option button under View invoice type.
A list of all converted, registered, verified, and faulty invoices in the PIV tables is displayed in the Invoice no. grid. Raw source files from the manufacturer are not shown.
Note: See Parts Invoice Verification Form for an explanation of the colour-coded status of the invoices displayed when you select each option button.
Left-click, or double-left click, on the appropriate line in the Invoice no. grid, to select the invoice you want to view. The appropriate buttons are enabled, depending on whether the invoice still needs to be registered, verified, its status re-set, and so on.
The following invoice details are displayed in the main grid:
GRN no.: The Goods-Received Note number
Goods value: The value of the goods received
Discount: The total discount on this particular invoice. If discount is required, it will have been taken off the total value of the invoice.
Other charge: If these are required, they are miscellaneous charges.
VAT value: The VAT value charged on the invoice, whether it be Goods VAT or Surcharge VAT. If the invoice has both goods and surcharge values, the VAT value displayed reflects the VAT content for the combined amount.
S/chge value: The value of exchange surcharge shown on the invoice
Total value: Total GRN value
Lines: Number of parts lines on the GRN
I/C: Indicator to show whether the GRN is for an invoice or credit note
Invoice totals:
This group-box displays the total value of an invoice selected from the Invoice no. grid. This is the actual value that will be registered and verified. The following invoice details are displayed:
Goods value: The total value of all the parts in the invoice
Discount value: The total discount on this particular invoice, if discount is shown
Other charges: The total of all extra charges made on this invoice, if other charges are shown
S/charge value: The total value of exchange surcharge elements shown on the invoice
VAT value: The total VAT charged on the invoice. If the invoice has both goods and surcharge values, the total VAT value displayed reflects the total VAT content for the combined amount.
Total value: Total invoice value
Parts Invoice Verification Form
