Recharges

Overview

Selection of the icon from the Accounting Main Menu opens the Recharges form. This form initiates the following sequence of events:

Searches Transaction Log: Searches the transaction log for recharge transactions that have been generated by other accounting processes such as the regular rental or renewals runs and currently have a status of R. These transactions have not been moved to the Nominal Ledger Invoice Buffer but are left pending awaiting user interaction via the Recharges menu option to move the status forward to X.

Status set to X: All transactions are set to a status of X and transferred to the Nominal Ledger Invoice Buffer.

Relevant Daybooks Printed: Daybooks in the appropriate ledger must be printed so that the transactions are posted to the appropriate accounts. This may be done manually by the user or within Timed Operations overnight.

What do you want to do?

See also:

Menubar and Toolbar

To access the recharges form:

From the Master Menu, select the Fleet Kompact option and Company required.

The Kestrel Kompact Menu is displayed.
Select the Contract Management option.

The Contract Management form is displayed.
Select the Accounting menu bar from the icon menu on the left of the form.
Select the shortcut.

This form is split into six parts that are as follows:

Title Bar

In addition to displaying the form name the Title Bar provides a number of other useful identification criteria and buttons.

Menubar and Toolbar

File
Reports
Admin
Help

Menu	Icon	Description
File > Exit		Enables the Recharges form to be exited.
File > Search		Searches for all outstanding recharge invoices sitting within the transaction log that meet the selection criteria that is entered. A Searching Transactions message is displayed in the Progress Bar. A Print Recharges form is displayed prompting ??? agreement(s) found to process. Are you sure you wish to continue? (where ??? is the number of agreements found to process). Selection of the Yes command button results in the display of the Printer Selection List Box form so that the required printer on which the recharges are to be printed may be selected. Following selection of the appropriate printer the OK command button proceeds with the recharges invoice procedure. The View Log may be used view the details of all recharges.
Reports > Order, Agreements, Maintenance, Terminations, Customers		This menu option provides access to a number of reports (and Quick Mail - a pre-defined email relevant to the specific area from which it is accessed). Once written within RepGen an button may be used to located and select these reports for inclusion within this menu list within the appropriate area column in the Quick Reports Tab within Fleet Kompact / System Maintenance / System Parameters. The required email format for inclusion in this menu list is defined within ??? Quick Mail field (where ??? denotes the appropriate area).
Admin > Administrator		Accesses Administrator mail and diary functions.
Admin > CRM		Accesses the CRM module and its associated Company, Customer and Vehicle records.
Help >		Provides online access to context sensitive help for the current application using the default browser.

Status Bar

The Status Bar provides general information regarding the selected vehicle and contract details. It remains visible for all maintenance operations precluding the need for the maintenance controller to switch forms in order to access general information.

Recharges Dialogue Box

This area of the form displays a number of fields that act as selection criteria for locating the required recharges to be invoiced.

Registration: Recharges search routine can limit the production of recharge invoices to: a specific vehicle registration number; all registration numbers (by leaving the question marks in place within this field); or, a number of registration numbers (by using the question mark wild cards - for example, Y531????? would find all vehicles with a registration beginning with Y531.

Agreement: Recharges search routine can limit the production of recharge invoices to: a specific agreement only (by entering an agreement number within this field); all agreements by (satisfying any other additional selection crieria within the form) leaving this field blank.

Selection of the button immediately to the right of this field displays a Contract Search form that enables an existing agreement record to be found.

Customer: Recharges search routine can limit the production of recharge invoices to: a specific customer only (by entering a company code within this field); all customers (by leaving the question marks in place within this field); or, a number of customers (by using the question mark wild cards - for example, FRE????? would find all customers whose name begins with FRE.

Selection of the button immediately to the right of this field displays a Customer Search form that enables an existing company record to be found.

Recharges From Month: Recharges search routine can limit the production of recharge invoices by date criteria. This field is used in conjunction with the following To Month field in order to establish a range of dates between which recharges are to be invoiced for agreements. Recharges due on or after the date entered in this field will be invoiced.

By clicking-on the button to the right of the date field a monthly diary form is displayed in order to assist in establishing the correct date criteria. Selection of the < button moves to the previous month and the > button moves to the next month. Selection of Exit exits the diary form. A double-click on the appropriate day of the month enters this date into the date field. This field defaults to today's date.

To Month: Recharge search routine can limit the production of recharge invoices by date criteria. This field is used in conjunction with the previous Recharges From Month field in order to establish a range of dates between which recharges are to be invoiced for agreements. Recharges due on or before the date entered in this field will be invoiced.

By clicking-on the button to the right of the date field a monthly diary form is displayed in order to assist in establishing the correct date criteria. Selection of the < button moves to the previous month and the > button moves to the next month. Selection of Exit exits the diary form. A double-click on the appropriate day of the month enters this date into the date field. This field defaults to today's date.

Invoice Dated: Date that is to be generated on any printed invoices that are produced using the above selection criteria.

By clicking-on the button to the right of the date field a monthly diary form is displayed in order to assist in establishing the correct date criteria. Selection of the < button moves to the previous month and the > button moves to the next month. Selection of Exit exits the diary form. A double-click on the appropriate day of the month enters this date into the date field. This field defaults to today's date.

Post to accounts: Selection of the Searches for all agreements that have outstanding regular rental invoices that meet the matching the selection criteria that is entered. These agreements are merely reported on until this check box is selected; only then are postings made for recharges.