The AOI-Parameter settings enables the maintenance of parameters that determine how the Nominal ledger Accounts Open Interface System functions.
See also: AOI Data maintenance - System parameters
This form is displayed when you click Nominal ledger > AOI Options Menu > Accounts Open Interface > Settings > General parameter.
Menu Bar and Toolbar:
| Menu bar | Toolbar | Action |
|---|---|---|
| File > Exit |  |
Leaves the program and returns to the previous menu. |
| File > Edit |  |
Maintain the AOI general parameters. |
| File > Save |  |
Saves the maintained AOI general parameters. |
| File > Cancel |  |
Cancels the maintenance of the AOI general parameters. |
| Help > Help |  |
Displays this help topic in a web browser. |
| Help > Help about | — | Displays version and copyright information. |
Tab:
This tab displays the journal types that are available for export.
Fields
Journal entries to export: Display of the journal types that can be exported via the enhanced accounts open interface.
Export Y/N: Select to indicate that the entries from the invoice buffer should be copied to the AOI buffer.
Process invoice buffer in the EOD: Select to indicate that the entries from the invoice buffer should be copied to the AOI buffer in the EOD process.
Create and export files in the EOD: Select to indicate that the transactions from the AOI buffer are allowed to be exported in the EOD process.
Export file layout according type: Select the record definition layout that is used during the AOI buffer transactions export.
Note: Completion of this tab results in the maintenance of AOI System parameter EXP01 - EXP12 data records.
This tab displays the other journal types that are available for export.
Fields
Other Exports: Displays the descriptions of the journal types that can be exported via the enhanced accounts open interface.
Export Y/N: Select to copy the entries from the invoice buffer to the AOI buffer.
Process buffer in the EOD: Select to copy the entries from the invoice buffer to the AOI buffer in the EOD process.
Create and export files in the EOD: Select to export the transactions from the AOI buffer into the EOD process.
Export file layout according type: Select the record definition layout that is used during the AOI buffer transactions export.
Date/Time Last built: Displays the date and time of the last export for this journal type.
Account types
Account types for which the external system is leading: Enter the range of account types available for use by external systems.
Account search
Search by EXTCODE: Select to search accounts by EXTCODE, Niederlassungen specific.
Transaction enquiry
URL for debtor transaction enquiry: Enter the URL location where the debtor transaction overview files are stored.
Export debtor accounts
Debtor accounts export definition: Select the record definition that should be used when exporting debtor accounts.
Accounts amend
Allow edit to fields that are not defined in the interface: Select to permit changes to fields that are not defined in the interface.
Note: Completion of this tab results in the maintenance of AOI System parameter DEBAC data record.
Account types for which the external system is leading: Enter the range of account types available for use by external systems.
PL Transaction enquiry
Number of days to keep PL trans records before archiving (>=180): Enter the number of days to keep the PL transactions before archiving.
Number of days to keep archived PL trans records before deletion (>=180): Enter the number of days to keep the archived PL transactions before deletion.
Note: Transaction records are first archived after the 1st specified period and then kept for the 2nd specified period. Then they are deleted.
Export debtor accounts
The Import/Export record definitions that are set up in the Record Definitions form. They specify export record layout formats and if the exports should be run as part of the timed end-of-day operations.
Creditor accounts export definition: Select the record definition that should be used when exporting debtor accounts.
Export in eod?: Select to export the data in the EOD.
Creditor accounts import definition: Select the record definition that should be used when importing debtor accounts.
Import in eod?: Select to import the data in the EOD.
Allow Add/modify menu option: Enter the minimum user priority to use the Add/modify menu-item. Enter N for Never, users may not use the Add/modify menu-item.
Transaction file export definition: Select the transaction file export definition.
Export in eod?: Select to export the data in the EOD.
Only open items?: Select to export only open items.
Deletion file export definition: Select the deletion file export definition.
Export in eod?: Select to export the data in the EOD.
Periods unused before deletion occurs: Enter the number of periods unused before deletion occurs.
Account creation request addresses
Main e-mail address: Enter the primary accounting depart email address to send the request to create a accounts.
CC: Enter the email copy address to send the request to create a accounts.
Note: E-mail address are used within the CRM system to notify accounts of the need to create / maintain account information.
Note: Completion of this information results in the maintenance of AOI System parameter MAIL data record.
NL invoice buffer cleanup settings
Full months to keep AOI-processed transactions in the NL invoice buffer - counted from their posting date: Enter the number of days to retained AOI transaction in the NL posting buffer.
Full months to keep transactions NOT used by the AOI in the NL invoice buffer - counted from their posting date: Enter the number of days to retained AOI transaction in the NL posting buffer.
Note: Transactions indicated for processing into the AOI system remain in the NL invoice buffer when not being exported.
Note: Completion of this information results in the maintenance of AOI System parameter INVBC data record.
Journal classes to identify VSB trade-in transactions
Purchase debit/credit invoices - Daybook type 20 - Suffix starting with U: Enter the VSB transaction codes that are mapped to the NL journal class for debits and credit invoices.
Bank statements - Daybook type 11/21 - Suffix starting with N: Enter the VSB transaction codes that are mapped to the NL journal class for bank statements.
Other journals - Daybook type 20 - Suffix starting with U and same suffix as Purchase invoices: Enter the VSB transaction codes that are mapped to the NL journal class for other journals.
Note: Completion of this information results in the maintenance of AOI System parameter JCLAS data record.
Fields
Asset records export file definition: Select the asset records export file definition.
New vehicle stock export definition: Select the new vehicle stock export definition.
Ac statuses: Enter the account statuses the VSB record must have for exporting.
Progress statuses: Enter the progress statuses the VSB record must have for exporting.
Used vehicle stock export definition: Select the used vehicle stock export definition.
Ac statuses: Enter the account statuses the VSB record must have for exporting.
Progress statuses: Enter the progress statuses the VSB record must have for exporting.
Mapping table usage
VAT codes: Select to use the VAT codes of the mapping tables.
Currency codes: Select to use the Currency codes of the mapping tables.
Sales ledger account types: Select to use the Sales ledger account types of the mapping tables.
Purchase ledger account types: Select to use the Purchase ledger account types of the mapping tables.
Terms of business: Select to use the Terms of business of the mapping tables.
Journal type codes: Select to use the Journal type codes of the mapping tables.
Note: The actual mapping tables are setup in the Data Maintenance > Mapping table maintenance menu-item of the AOI - Accounts Open Interface form.
Format stationary
This function is Niederlassungen specific.
Print format account request: Enter the print format of the account request.
Mail format account request: Enter the mail format of the account request.
Note: The standard formats (fsAOI - print and fsAOP - mail) are used when these fields are blank.
Master data
Priority to create NL accounts: Enter the minimum user priority to create NL accounts. Enter N for Never, users may not create NL accounts.
Post parts receipts at exit out of PC: Select to post parts receipts when exiting Purchase Control.
Priority to create journal codes: Enter the minimum user priority to create journal codes. Enter N for Never, users may not create journal codes.
Priority to create terms of business: Enter the minimum user priority to create terms of business. Enter N for Never, users may not create terms of business.
Priority to create VAT codes: Enter the minimum user priority to create VAT codes. Enter N for Never, users may not create VAT codes.
Priority to create SL account types: Enter the minimum user priority to create SL account types. Enter N for Never, users may not create SL account types.
Priority to create PL account types: Enter the minimum user priority to create PL account types. Enter N for Never, users may not create PL account types.
SL account creation letter: Enter the start letter(s) when alpha numeric account codes are used for the account numbers.
PL account creation letter: Enter the start letter(s) when alpha numeric account codes are used for the account numbers.
Priority to amend SL accounts in CRM: Enter the minimum user priority to amend the Sales ledger account in CRM (Customer or Company). Enter N for Never, users may not amend the SL account in CRM. This parameter is Mercedes-Benz specific.
Enable clear routine for import: Select to activate functionality to prevent loss of data through import of empty fields. If selected, two extra columns (Clear and Clear value) will be available in the Column list in the interface section of the AOI interface record definitions form.
Fields
End of period import file definition: Select the end of period import file definition.
Import in EOD?: Select to import in EOD definition.
Dates import file definition: Select the dates import file definition.
Import in EOD?: Select to import in EOD definition.
End of Period
This displays the end of period functions of Autoline.
Chain: Select the chain in the End of period process.
Operation: Select the operation that is processed in the chain to perform the end of period process.
Last processed: Displays the time and date of the last run end of period process.