Accounts Open Interface

The Accounts Open Interface (AOI) system is seen as an alternative option to using the standard Autoline accounting system and provides

• Export interfaces from system's Nominal ledger invoice buffer in a standard Excel CSV format, for provision to an external accounting system.
• Import interface facility into system's Nominal Ledger to import sales-ledger account data (debtors) information received from the external accounting system.

Additional features are:

• Email request to the external-system at accounts-creation.
• Sales ledger transaction inquiry to the external system via URL.
• Full logging of all events performed within the AOI interface.
• Full archive mechanism of exported transactions.
• Full search facility through archived transactions.
• Full recovery in case of calamities.
• Import and storage of 3rd party reference tables where a 3rd party accounting system is being used.

AOI - Accounts Open Interface Form

This form is displayed when you click Nominal ledger > Accounts Open Interface (AOI) Menu > Accounts Open Interface .

Menu Bar and Toolbar:

Menu bar	Toolbar	Action
Setup		The setup function is a once only event and only activated when AOI is not installed. The requirement to use the Accounts Open Interface instaed of the standard Autoline account system is defined within Nominal Ledger system parameters.
Action > Process		Process the NL invoice buffer into the AOI system, progress of the function is shown using a gauge display.
Action > Check		Check NL-invoice and AOI-transaction buffer with-held/erroneous items.
Action > View logfile		View the processed log file.
Action > Refresh		Refresh the displays information.
Action > Create AOI export		Process the creation of the AOI export interface.
Action > Selective AOI-Export	—	Function to create export interface selected definitions.
Action > Import AOI-files		Import the files into the AOI system, progress of the function is shown using a gauge display.
Action > Selective AOI-Import	—	Import selected interface definitions.
Action > Export debtor accounts	—	Export debtor accounts, progress of the function is shown using a gauge display.
Action > Initial record Transfers > Export Asset Records	—	Export asset records to the AOI buffer.
Action > Exit		Leaves the program and returns to the previous menu.
Search > Search through the AOI buffer	—	Enables the search through the AOI buffer.
Search > Search for archived transactions		Enables the search through the AOI archived transaction buffer.
Settings > General parameters	—	Enables the maintenance of the AOI setup parameters.
Settings > Import and Export record definition	—	Enables the maintenance of import and export of record definitions.
Settings > Rest and unlock AOI process.	—	Resets and unlocks the AOI system.
Data maintenance > System parameters	—	Enables the maintenance of AOI system parameters.
Data maintenance > AOI posting buffer	—	Enables the maintenance of AOI posting buffer records.
Data maintenance > AOI-parts receipts	—	Enables the maintenance of AOI parts receipt records.
Data maintenance > AOI-sublet receipts	—	Enables the maintenance of AOI sublet receipt records.
Data maintenance > NL-invoicebuffer	—	Enables the maintenance of NL invoice buffer records.
Recover > Invoice buffer from AOI buffer	—	Recover NL transactions from the AOI transaction buffer.
Recover > Recover intermediate-export flags	—	Recover AOI buffer intermediate export flags
Recover > Recover intermediate clean-up flags	—	Recover AOI buffer intermediate cleanup flags.
Recover > Recover AOI-buffer from exported transactions	—	Recover AOI buffer from previously exported / archived transactions.
Recover > Recover AOI-buffer from archived transactions	—	Recover AOI buffer transactions from the archived transaction buffer.
Cleanup > AOI-buffer	—	Cleanup the AOI-buffer by deleting already exported transactions from the AOI-transaction and writing them to an acrhive data file, progress of this function is shown using a gauge display.
Cleanup > NL-invoicebuffer	—	Cleanup the NL invoice buffer by deleting transactions from the NL invoice buffer and writing them to an acrhive data file, progress of this function is shown using a gauge display.
Help > Help		Displays this help topic in a web browser.
Help > Help about	—	Displays version and copyright information.

AOI Monitor Area

This is a message area providing information about the status of transactions available for processing by AOI.