After a dealer order has been imported into Point of Sale (this is not explained in this document because it is a standard Autoline option), a WIP is created. This is action 1 in the process.
To view the WIP, you must:
As normally, the colours of parts lines on the WIP indicate if the parts are in stock and if there is enough quantity on stock.
The legend explains what the different colours a parts line indicate.
If parts ordered by the dealer are not on stock, the Importer can order these parts by changing the status from the parts line to S - Stock B/O or V - VOR B/O. Save the WIP and select the Purchasing option from the Link menu.
Parts lines that are created like this do not have an Purchase Order number. If the Purchase Order module is entered, all the parts without an Purchase Order number are displayed in the grid.
To order the parts, the Importer must link the parts lines to an existing Purchase order or create a new Purchase order by using the Attach option in the Action menu. This is action 2 in the process picture.
To order the parts, the Importer must submit the Purchase order to the manufacturer. This is action 3 in the process.
If the factory delivers the parts, a Confirmation Order file is send to the importer (action 4 in the process).
After the Confirmation Order file is uploaded, the details can be viewed in the Confirmation Order program. (Uploading the file is usually done by the End of Day procedure)
To enter the Confirmation Order Data program, you must:
In Point of Sale Double it is possible to click the parts line to view the Parts details.
If the ordered part quantity has not been is delivered completely, it is possible to selecting the Split button. This option will allow you to split the partially delivered line on the WIP in two lines, one with received quantity and an open line for the remaining pieces.
Selecting the Info button on the Parts Details form of a line, it is possible to view the Replacement codes, to view and add the Other codes and to view the additional information for this WIP line.
The replacement code, is taken over from the Confirmation Order program and in case of an supersession, is the original ordered part displayed.
The Confirmation Order program will also updated the condition code, 003 on a deleted line.
To add the Other code, select a code from the table. The C-Codes and descriptions are loaded from the MB specific table that is filled by the confirmation order program.
For lines with status X, printing the requisition or invoicing the parts on the WIP (depending on what action is done first) a confirmation record is created.