The process for the dealer in case of IMS Parts Handling is explained more detailed below.
The DMS (dealer) sends a stock order via the Submit Stock Order program in the Purchase Control module directly to ELC Cologne.
After a dealer has generated a stock order in the Purchase Control module, the stock order can be submitted to the ELC by using the Submit Stock Order option (Purchase Control - Submit stock order option).
If the Part Ordering parameters (Manufacturer Systems, company MB - Menu Utilities - Mercedes-Benz parameters - Parts group - Parts Ordering parameters) and the Communication request (Manufacturer Systems, company MB - Menu Utilities -Communication program) have been set up correctly, the stock order in SPICS format will be sent to the ELC.
The ELC generates a Confirmation Order Data file and transmits that to the IMS (Importer). The importer will send that Confirmation Order file to the dealer. The file is in EKOS format and does not contain Invoice Data. The Confirmation Order file is imported in the Order Confirmation program of the dealer.
If set up correctly, the Communication program will receive the Confirmation Order file sent by the Importer. The Confirmation Order program as explained in the Confirmation Order helpfiles will process the file.
The Communication type that will receive the Confirmation Order file from the importer must be set up to convert the delivered file from a packed EBCDIC format to the standard ASCII format.
To create a new or change an existing Communication type, you must:
On the Conversion tab of the Communication Type, the following parameters must be set:
Complete the Communication type and select the OK button to save it.
Note: Because the Confirmation Order file is generated by the ELC it does not contain the correct pricefile information. When importing the Confirmation Order file the pricefile isn't updated and therefore the ordered parts should be available in the Pricefile of the dealer before the Confirmation Order program can update the Purchase Order.
When linking the Order Confirmation Data in the Order Confirmation program to the order lines of the stock order in the Purchase Control module, the correct process of the parts are taken from the dealer pricefile.
If a part is delivered that is not available in the dealers Price file, e.g. in case of a supersession, it is not possible to update the order line on the Stock order in the Purchase Control module.
In this case the dealer Pricefile must be updated.
Invoices and credit notes are sent to the dealer on paper. The Pricefile for the dealer is generated on the Importer system and delivered to the dealer. The dealer can import the Pricefile by using the Upload Pricefile function.
The dealer must process the Invoices and credit notes manually. The Pricefile can be imported by using the Upload Pricefile option (Manufacturer Systems, company MB - Menu Parts - Upload Pricefile) if the parameters (Manufacturer Systems, company MB - Menu Utilities - Mercedes-Benz parameters - System group - Price file parameters) have been set up correctly.
After the upload the stockfile can be updated by using the Update Stock from Price file option (Manufacturer Systems, company MB - Menu Parts - Update Stock from Price file) if the parameters (Manufacturer Systems, company MB - Menu Utilities - Mercedes-Benz parameters - Parts group - Assign pricefile parameters) have been set up correctly.
The ordered parts themselves are delivered to the dealer by the ELC.
