IMS Parts Handling at the Importer

The process for the importer in case of IMS Parts Handling is explained more detailed below.

1. and 2. Process Order Confirmation files

The ELC generates the confirmation order data and transmit it to the IMS. This file does not contain the invoice information.

Process 1 and 2 deliver both a Confirmation Order file for the Importer. The Confirmation Order file delivered by the ELC will be sent through to the dealer by the importer, this file does not contain invoice data.

The confirmation order data is also transmitted to the GLC. On the GLC is from this information a confirmation order file generated. This file contains only the invoice data and is transmitted to the IMS.

The Confirmation Order file delivered by the GLC is generated after the ELC has sent the same Confirmation Order file also to the GLC, after which they create the Confirmation Order file which contains invoice data for the importer.

Note: Before you can use the software, it needs to be set up.

After the Confirmation files have been uploaded (for more details, see the Confirmation Order Data helpfiles), the first step it applying the invoice data to the Confirmation Order lines.

To enter the Confirmation Order Data program, you must:

Select from the Main menu the Manufacturer Systems option, combined with company MB.
Select from the Mercedes-Benz Main menu the Menu - Parts option.
Select from the Mercedes-Benz Parts menu the Confirmation Order Data option.
If more then one Purchase Control company is present, select from the table the applicable one.
The Order Confirmation Data from Supplier form is displayed.

To apply the uplifts, select from the Toolbar the Invoice Details icon. The Invoice Details form is displayed. Select with help from the Search option the Invoice number for which you want to apply Invoice details.

Check and amend the uplifts until the total invoice amount is correct. Select the Apply uplift button from the form.

After you have applied the uplifts and selected the Exit button on the Invoice Details form, you can select the delivery note number on the Order Confirmation Data from Supplier form to create the purchase orders and dealer orders for that delivery note.

Create a Purchase Order

Select the Link Lines icon from the Toolbar to create the purchase orders and dealer orders. The status of the processed lines will change to 'Processed'. To enter the Purchase Order, you must:

Select from the Main menu the Purchase Control option.
Select from the Purchase Control Main menu the Purchase Control option.
Select from the table the Operator.
Select from the Selection menu the Order Number option.
Enter the Order number from the Line details of the Confirmation Order in the Order Number field and select the Refresh icon from the Toolbar.
The created purchase order is displayed.

The status of the order lines on the Purchase Order should be 'Adviced'. In that case the Mass Receive program can receive the lines. To enter the Mass Receive program, you must:

Select from the Main menu the Purchase Control option.
Select from the Purchase Control Main menu the Delete / receive order option.
Select from the table the Operator.
Select the By GRN number tab.

The delivery note should be displayed in the list. Select the delivery note number from the list and receive the parts on that delivery note into stock by selecting the Receive button.

This action will change the status of the line in Purchase Control to 'Received' and the stock record will be updated with the received quantity.

Create a dealer order

A dealer order must be created to enable the importer to invoice the ordered parts to the dealer. The Import dealer orders program in the Point of Sale module can do creating a dealer order. To import a dealer order, you must:

Select from the Main menu the Point of Sale option.
Select from the Point of Sale menu the Customer Orders option.
Select from the Customer Orders Import menu the Import Dealer Orders option.
Select from the table the Operator.
The Dealer Order Imports form is displayed.

Select from the grid the Customer Order that you want to create, the delivery note number is displayed in the Order Number field, and select the Process button.

The Dealer Order (WIP) will be created in the Point of Sale module and you will return to the Customer Orders Import menu.

The WIP (Dealer Order) can be found in the Point of Sale module by:

Select from the Main menu the Point of Sale option.
Select from the Point of Sale menu the Point of Sale option.
Select from the table the Operator.
The Service Point of Sale form is displayed.
Select with help of the Search function the created WIP.

Enter the Account number or the Delivery Note number and select the WIP created.

The standard Point of Sale functions can be used to invoice the ordered parts to the dealer.

4. IMS Price file

The calculate parts retail prices program will be used to calculate the prices for the DMS. The price file for the DMS is also generated from this program

The price file on the IMS system can be uploaded by the Upload Pricefile option (Manufacturer Systems, company MB - Menu Parts - Upload Pricefile) if the parameters (Manufacturer Systems, company MB - Menu Utilities - Mercedes-Benz parameters - System group - Price file parameters) have been set up correctly.

After the upload the stockfile can be updated by using the Update Stock from Price file option (Manufacturer Systems, company MB - Menu Parts - Update Stock from Price file) if the parameters (Manufacturer Systems, company MB - Menu Utilities - Mercedes-Benz parameters - Parts group - Assign pricefile parameters) have been set up correctly.

The Importer also creates a price file for the dealers, this is done in the Calculate Parts Retail Prices program ((Manufacturer Systems, company MB - Menu Parts - Calculate Parts Retail prices).