Before you van post the credits, you must:
To set up the Vega posting tables you must select the Vega claim posting table option from the Mercedes-Benz Warranty menu.
The Claim posting table makes it possible to post the credit amounts per Point of sale company, Claim type and Sales Ledger account.
The default Claim posting record, which should always be available, should be created for Warranty type x. When no Claim posting record is found for the claim amounts that have to be posted, the default type is used.
To create a new posting table, select the Create button. After you have completed the record, select the Save button.
The Sales Ledger account is has been added to the key of the Vega Claim Posting Tables to make it possible to post the Claim credits per model of vehicle.
In that case Warranty Sales Ledger Accounts have to be created to per model of vehicle, after which a Vega claim posting parameter record has to be created per Sales Ledger Account.
Vega accounts postings
As explained before, the Vega posting parameter table can be set up very simple by creating the default record but it is also possible to create a posting table record for every SL-account.
When credit postings are made, the program searches first for the posting table record with the actual SL-account to which the WIP is invoiced, the type of warranty on the claim and the POS company.
If this record doesn't exist, the program will search for a posting table record with the POS company, SL-account and the default warranty type x.
If this record doesn't exist, the program will search for a posting table record with POS company, blank SL-account and the used warranty type and so on.
When a posting table record is created with a blank SL-account, this record is considered to be the default for the slip in accounts.
Claim Posting Examples
When the credit amounts have been divided or the claim has been written off, you must select the Info Credit Note button. The Creditnote postings screen is opened in which you must select the Process this credit note into accounts button.
At that moment, the claim-credits will be posted into the accounts using the account-numbers and parameters from the Vega Claim Posting Table, which will be read with the original POS company number and the Vega warranty-type.
First of all the SL-creditnotes (when applicable) will be posted as paid using the NL-suspense account, NLSUSP from the vegps-posting table with narrative "Warranty payment".
The NL-control account, which belongs to the sales-ledger account will be debited with the full creditnote amount with narrative "Warranty settled".
The real invoice will be posted, for which the posted credit-notes under item 1 will be added to the total of the received claim-credit.
The NL-suspense account, NLSUSP as found in the vegps-posting table, will be debited with the received amount with the narrative "Warranty credit".
The differences between received amounts of labour, parts and sundries and the real invoiced amounts of labour, parts and sundries will be posted to the corresponding write-off accounts WOLAB, WOPA and WOSUN. The used narrative is filled respectively "Warranty W/Off Lab", "Warranty W/Off parts" and "Warranty W/Off Sun".
The NL-control account, which belongs to the sales-ledger account, will be credited with the total of the amounts from the items 3. and 4. with narrative "Warranty settled".
Note: The Reference will be always filled as "WC" (warranty credit) followed by the claim-creditnote number, the Customers reference always will be filled with "Warr.cred." followed by the claim-creditnote number, the vat-code were applicable will be retrieved from the VATCODE (warranty vat-code) as found in the vegps-posting table.
Posting of handling-charges
If the flag POSTHAND - Post handling, is set to Y on the vegps posting table, the received amount of handlingcharges for this claim will be posted in the same way as a write-off mentioned under item 4. In this case the WOHAND account (nl-handling charges) as set up in the vegps-posting table with the narrative "Warranty Handling" is used.
If the flag POSTHAND is set to N, the handling charges will be considered not as being part of the individual claim and will not be posted as this individual amount. Consequently the received amount as posted under item 3 will be posted less received handling charges.
If the flag POSTHAND is set to N, the total amount of received handling charges will be posted to the PL using the same WOHAND account.
VAT-postings
Normally the VAT amount is not included in the claim (no vat on the POS invoice) that is send to the manufacturer. When the claim is credited, the VAT amounts are included in the claim-credit amounts.
If VAT is not originally claimed and invoiced, the flag POSTVAT (post vat not invoiced) can be set to Y. A separate posting will be created of the received VAT on exactly the same way as the handling charges, as described above. The narrative will be filled as "Warranty Vat-Adjust." and the nl-account will be taken from the WOVAT (vat adj. account) as stored in the vegps-posting table.
If no VAT originally claimed and invoiced and the flag POSTVAT (post vat not invoiced) is set to N, the total of received VAT will only be posted to the PL using the account PLVAT (VAT control account) as found in the vegps - posting table.
If VAT is claimed on the claim, then difference between the claimed VAT and the received VAT will be posted on exactly the same way as the handling-charges as described above. The narrative will be filled as "Warranty Vat-Adjust." and the NL-account will be taken from the WOVAT (vat adj. account) as stored in the vegps-posting table.
The Vega IO2 electronically received reimbursed information does NOT contain the VAT-amount that will be reimbursed, therefore if claimed VAT have been posted from the original POS invoice, always the expected VAT-amount will automatically be calculated using the percentage from VATPERC in the vega-parameter file.
In all cases the total of received VAT will always be posted to the PL using the account PLVAT (VAT control account) as found in the vegps - posting table.
PL-posting
If the flag POSTPL is set to YES (Post to PL) a creditnote into PL will be generated (the document number will be generated as a unique number within PL) to the PL-account as been indicated in the vegps-posting tabel (PLACCNT) and the PL-suspense account PLSUSP. It fills the narrative with "Warranty creditnote" and the miscref with "Generated".
The total of the received VAT will be posted using the account PLVAT (VAT control account) as found in the vegps - posting table with narrative filled "Warranty credit".
The handlingcharges can be separated posted as mentioned earlier to PL using the WOHAND account as found in the vegps - posting table, using narrative "Warranty credit".
Manual write/off.
If a claim has been indicated as manually written/off (or later on as partially written/off) the postings will be made as mentioned under item 1 to 5 except for the referenc, suffix and custref which will be filled with respectively "WRITE/OFF" and "Warrant WRITE/OFF".
For debiting the suspense account (see item 3) the account NLWOF will be taken (NL susp. when write/off) as found in the vegps posting-parameters.
