The Clear old documents option determines how long the files are to be archived. This is done by entering a value in the Days to keep field on the Document Archive Types form to indicate how many days the document should be archived. If the date indicates that the file should be kept, the file is still archived, whereas if the date indicates that the file should no longer be archived, the file is then removed from the archive.
To clear old documents:
From the Autoline Master menu, select the Document archive option and the Company you require.
The DOCUMENT ARCHIVE menu is displayed.
Select the System maintenance option.
The SYSTEM MAINTENANCE menu is displayed.
Select the Clear old documents option.
Note: The Clear old documents option is typically run at end of day.
The Clear Old Documents form is displayed.
Click OK.
Processing begins, and old documents are cleared. You are then returned to the DOCUMENT ARCHIVE menu.
The Clear Old Documents form is displayed when the Clear old documents option is selected from the DOCUMENT ARCHIVE menu. This form allows you to dispose of files that are to be no longer archived, and simply clears any old documents.
BUTTONS:
OK: Begins processing and clears old documents.
Cancel: Returns you to the DOCUMENT ARCHIVE menu.
Help: Displays help on the current application using the default browser.
