This option, as the name suggests, allows access to a copy of a previously scanned document. In order for this to be possible, the document must be an SP document type.
To retrieve a scanned invoice:
From the Autoline Master menu select the Purchase Ledger option and the Companyyou require.
The PURCHASE LEDGER menu is displayed.
Select the Invoice register option.
The PL INVOICE REGISTER menu is displayed.
Select the Retrieve Scanned Invoices option.
The Document Retrieval Facility form is displayed.
Select the SP Archive Type and click OK.
The Document Retrieval - Scanned purchase ledger documents form is displayed.
Select the Sequence and click the Find document button.
A form is displayed.
Click the Search string button.
A list of scanned documents is invoked.
Select the required document and click the OK button.
Click the Display button to display the document.
The Document Retrieval Facility Form is displayed when the Retrieve Scanned Invoices option is selected from the PL INVOICE REGISTER menu.
BUTTONS:
Exit: Returns you to the PL INVOICE REGISTER menu.
OK: When you have selected the SP archive type (SP indicates Scanned Purchase Ledger document), click this button to invoke the Document Retrieval - Scanned purchase ledger documents (SP) form.
The Document Retrieval - Scanned purchase ledger documents (SP) form is displayed when the OK button is clicked on the Document Retrieval Facility form. This form allows a single document to be loaded.
This group box contains the following two radio buttons:
Single document: This option is selected by default, and allows you to find a single document.
Range of documents: This option is not enabled within the Retrieve Scanned Invoices facility.
Select a sequence from one of the following options in order to determine which document is to be loaded. These are the indexes to the document archive, of which there are four as standard:
Unique reference: This is the document archive unique reference which you are not likely know at this stage because it is not printed on the document.
The second, third and fourth options may vary from one system to another but are normally as follows:
Document number: The document number allocated by the system to every item in the Purchase Ledger.
Supplier's reference: The supplier's invoice number.
Account number: This is probably the easiest reference to supply, and is the account number of the supplier from which the document originated.
Output:
Select one of following radio buttons depending on your choice of output:
Printer
Display
Kprint viewer
Fax
BUTTONS:
Display: Displays the selected document.
Close: Returns you to the Document Retrieval Facility form.
Help: Displays help on the current application using the default browser.
Reset: Resets the form.
