This topic tells you how to input suppliers' invoices and credit notes to your Purchase Ledger via the Invoice Register. It also deals with the maintenance and printing of records for authorized signatories.
When Purchase Ledger accounts have been set up, you can post documents to them in two ways:
Documents can be posted through the Batch input option on the PURCHASE LEDGER menu and the Invoice Register menu.
Documents in the Purchase Ledger may be Invoices, Credit Notes, or Adjustments.
Dependant upon a system parameter, documents can also be posted through the Purchase Control system.
The Invoice Register menu allows documents to be entered on the Purchase Ledger, initially with a special status (for registered), and allows circulation lists to be created and printed. It provides a closely controlled facility for entering documents to the Purchase Ledger in distinct stages.
A Circulation List is a control document associated with every purchase document. The list holds the name of one or more signatories, usually line managers. The list can be sent to the signatories for signed confirmation of the original invoices. It is a key document for the control of purchases.
What do you want to do?
