You can carry out a purchase ledger cheque run, customised to your requirements.
What do you want to do?
Print the documents (Print list of documents which match your selection criteria)
Print the totals (This option excludes negative balances)
View selected documents (Display list of documents which match your selection criteria)
From the Autoline Master menu select the Purchase Ledger option and the Company you require.
The PURCHASE LEDGER menu is displayed.
Select the Remittances & cheques option.
The REMITTANCES AND CHEQUES menu is displayed.
Select the Select documents for payment option.
The Select Documents For Payment form is displayed.
Enter the selection criteria to specify which documents are to be selected for payment, and click OK.
The REMITTANCES AND CHEQUES menu is re-displayed.
Select the Print selected documents option.
The Print selections for payment (PL) form is displayed.
Make any required changes to the selection criteria and click OK.
The selected documents are printed on the currently selected printer, and a report shows how many records have been read, printed and suppressed.
Note: If you want to change the document selection, select the Reset selected documents option on the REMITTANCES AND CHEQUES menu.
If there are selected documents that should be stopped for payment or are not going to be paid yet as they are at the wrong status, use the Edit document status form to update their status.
Click Close.
The REMITTANCES AND CHEQUES menu is re-displayed.
Select the Print remittances & cheques option.
The Print remittances and cheques form is displayed.
Specify which accounts are to be included in the payment run and click Allocations.
The Edit transactions form is displayed, with transactions selected for payment shown in green, those overdue for payment in red, and those not selected in black.
Note: You can double-click any transaction record to display the Transaction detail form, which enables you to amend the transaction, for instance to part-pay or discount it. When you have finished amending the transaction, click Close.
Click Close on the Edit transactions form.
The Print remittances and cheques form is re-displayed.
Click Print, then select Align-remittances and click OK.
A dummy remittance is printed, enabling you to check that the printer is correctly aligned.
Select Print-remittances followed by Align-cheques.
A dummy cheque is printed, enabling you to check that the printer is correctly aligned.
If the alignment is correct, select Print-cheques followed by Edit-final-details.
The Edit final details form is displayed, enabling you to input analysis codes for write-offs, bank payments and so on, and to enter details about the cheque numbers used.
In the Cheque ranges field adjacent to the one containing the text First account, enter the first cheque number that was used. If there is a break in the run, in the box below First account enter the account number after the break and the relevant cheque number.
The system automatically allocates cheque numbers to the payments and calculates the last cheque number that was used.
Amend the NL posting date if necessary, click Continue, select Post-allocations and click OK, then select Print-payment-list.
A report shows how many records have been read, printed and suppressed.
Click Close followed by Continue and Print-daybook to generate the NL postings.
Note: If the stationery has not already been changed to plain listing paper it should be changed before you click Print-daybook. The daybook is the key control document for the run.
When the daybook is printed, the run is complete and the accounts in the run become available for posting again. Click Done to finish the process off.
Note: Cheques and remittances print to your selected printer unless otherwise specified in the cheque and remittance stationery formats. Here, in the Special printer field in the Stationery Format, you can specify a printer that the cheques and remittances will always print to. If you do not use this facility, you must ensure that you have the correct printer selected.
From the Autoline Master menu select the Purchase Ledger option and the Company you require.
The PURCHASE LEDGER menu is displayed.
Select the Remittances & cheques option.
The REMITTANCES AND CHEQUES menu is displayed.
Select the Select documents for payment option.
The Select Documents For Payment form is displayed.
Enter the selection criteria to specify which documents are to be selected for payment, and click OK.
The REMITTANCES AND CHEQUES menu is re-displayed.
Select the Print selection totals option.
The Print selections Totals form is displayed.
Make any required changes to the selection criteria and click OK and Close.
Note: If you want to change the document selection, select the Reset selected documents option on the REMITTANCES AND CHEQUES menu.
If there are selected documents that should be stopped for payment or are not going to be paid yet as they are at the wrong status, use the Edit document status form to update their status.
The REMITTANCES AND CHEQUES menu is re-displayed.
Select the Print remittances & cheques option.
The Print remittances and cheques form is displayed.
Specify which accounts are to be included in the payment run and click Allocations.
The Edit transactions form is displayed, with transactions selected for payment shown in green, those overdue for payment in red, and those not selected in black.
Note: You can double-click any transaction record to display the Transaction detail form, which enables you to amend the transaction, for instance to part-pay or discount it. When you have finished amending the transaction, click Close.
Click Close on the Edit transactions form.
The Print remittances and cheques form is re-displayed.
Click Print, then select Align-remittances and click OK.
A dummy remittance is printed, enabling you to check that the printer is correctly aligned.
Select Print-remittances followed by Align-cheques.
A dummy cheque is printed, enabling you to check that the printer is correctly aligned.
If the alignment is correct, select Print-cheques followed by Edit-final-details.
The Edit final details form is displayed, enabling you to input analysis codes for write-offs, bank payments and so on, and to enter details about the cheque numbers used.
In the Cheque ranges field adjacent to the one containing the text First account, enter the first cheque number that was used. If there is a break in the run, in the box below First account enter the account number after the break and the relevant cheque number.
The system automatically allocates cheque numbers to the payments and calculates the last cheque number that was used.
Amend the NL posting date if necessary, click Continue, select Post-allocations and click OK, then select Print-payment-list.
A report shows how many records have been read, printed and suppressed.
Click Close followed by Continue and Print-daybook to generate the NL postings.
Note: If the stationery has not already been changed to plain listing paper it should be changed before you click Print-daybook. The daybook is the key control document for the run.
When the daybook is printed, the run is complete and the accounts in the run become available for posting again. Click Done to finish the process off.
Note: Cheques and remittances print to your selected printer unless otherwise specified in the cheque and remittance stationery formats. Here, in the Special printer field in the Stationery Format, you can specify a printer that the cheques and remittances will always print to. If you do not use this facility, you must ensure that you have the correct printer selected.
From the Autoline Master menu select the Purchase Ledger option and the Company you require.
The PURCHASE LEDGER menu is displayed.
Select the Remittances & cheques option.
The REMITTANCES AND CHEQUES menu is displayed.
Select the Select documents for payment option.
The Select Documents For Payment form is displayed.
Enter the selection criteria to specify which documents are to be selected for payment, and click OK.
The REMITTANCES AND CHEQUES menu is re-displayed.
Select the View selected documents option.
The View selections for payment (PL) form is displayed.
Make any required changes to the selection criteria and click OK.
The selected documents are displayed, and a report shows how many records have been read, displayed and suppressed.
Note: If you want to change the document selection, select the Reset selected documents option on the REMITTANCES AND CHEQUES menu.
If there are selected documents that should be stopped for payment or are not going to be paid yet as they are at the wrong status, use the Edit document status form to update their status.
Click Close.
The REMITTANCES AND CHEQUES menu is re-displayed.
Select the Print remittances & cheques option.
The Print remittances and cheques form is displayed.
Specify which accounts are to be included in the payment run and click Allocations.
The Edit transactions form is displayed, with transactions selected for payment shown in green, those overdue for payment in red, and those not selected in black.
Note: You can double-click any transaction record to display the Transaction detail form, which enables you to amend the transaction, for instance to part-pay or discount it. When you have finished amending the transaction, click Close.
Click Close on the Edit transactions form.
The Print remittances and cheques form is re-displayed.
Click Print, then select Align-remittances and click OK.
A dummy remittance is printed, enabling you to check that the printer is correctly aligned.
Select Print-remittances followed by Align-cheques.
A dummy cheque is printed, enabling you to check that the printer is correctly aligned.
If the alignment is correct, select Print-cheques followed by Edit-final-details.
The Edit final details form is displayed, enabling you to input analysis codes for write-offs, bank payments and so on, and to enter details about the cheque numbers used.
In the Cheque ranges field adjacent to the one containing the text First account, enter the first cheque number that was used. If there is a break in the run, in the box below First account enter the account number after the break and the relevant cheque number.
The system automatically allocates cheque numbers to the payments and calculates the last cheque number that was used.
Amend the NL posting date if necessary, click Continue, select Post-allocations and click OK, then select Print-payment-list.
A report shows how many records have been read, printed and suppressed.
Click Close followed by Continue and Print-daybook to generate the NL postings.
Note: If the stationery has not already been changed to plain listing paper it should be changed before you click Print-daybook. The daybook is the key control document for the run.
When the daybook is printed, the run is complete and the accounts in the run become available for posting again. Click Done to finish the process off.
Note: Cheques and remittances print to your selected printer unless otherwise specified in the cheque and remittance stationery formats. Here, in the Special printer field in the Stationery Format, you can specify a printer that the cheques and remittances will always print to. If you do not use this facility, you must ensure that you have the correct printer selected.
Printing Remittances and Cheques
