REPAIR COST

Overview

Accessed via the icon or Repair option from the Records menu from the Accident Record. this is enabled when the Invoiced Tab is selected.

Tip: This form is also enabled when the icon is selected within the Estimate Record.

This form enables the recording of repair costs for the accident.

Each record created populates a row within the Invoice Grid in the Invoiced Tab.

This form is split into four parts that are as follows:

Title Bar

In addition to displaying the form name the Title Bar provides a number of other useful identification criteria and buttons.

Menu Bar

The content of the Repair Cost menu bar is as follows:

• File

Exit

Exits to the Accident Record form. If any data changes have been made the system prompts "Do you want to save changes to this accident record?". Select the Yes, No or Cancel command button as appropriate.

Save

Saves any data amendments and returns to the Accident Record form.

Delete

Deletes the currently selected repair cost record.

• Post

Post

Displays the prompt: Post these values to accounts?. Selection of the OK command button posts the repair costs values and a Y is placed in the Posted column of the Values Grid. The posting is then displayed in the Invoiced Tab.

• Help

Provides online access to a context sensitive Help form.

Toolbar

The content of the Repair Costs toolbar is as follows:

Exits to the Accident Record form. If any data changes have been made the system prompts "Do you want to save changes to this accident record?". Select the Yes, No or Cancel command button as appropriate.

Saves any data amendments and returns to the Accident Record form.

Deletes the currently selected repair cost record.

Displays the prompt: Post these values to accounts?. Selection of the OK command button posts the repair costs values and a Y is placed in the Posted column of the Values Grid. The posting is then displayed in the Invoiced Tab.

Provides online access to a context sensitive Help form.

Repair Costs Dialogue Box

The Repair Costs Dialogue Box contains numerous data entry fields relevant to the storage of repair costs. These are as follows:

Invoice

• PL Account No.

The Purchase Ledger account to which the repair costs are to be posted. The button immediately to the right of this field provides a lookup to the appropriate table record. The full table name is displayed immediately to the right of this field.

• Cost Type Code

A posting type code to denote the type of invoice e.g. a general cost, uninsured loss, etc. A Posting Table (accessed via Vehicle Administration / Miscellaneous Options / Posting type Codes) is allocated against this code so that values can be posted to the correct Nominal Ledger expense codes.

• Document Number

The Supplier invoice number. Or, if the invoice register is being used then this field will hold the system generated document when the supplier invoice is registered in the Purchase Ledger.

• Invoice Date

The date of the repairer invoice.

Selection of the button to the right of the date field displays a monthly diary form in order to assist in establishing the correct date criteria. Selection of the< button moves to the previous month and the> button moves to the next month. Selection of Exit exits the diary form. A double-click on the appropriate day of the month enters this date into the date field.

• Parts Value

The net value for the parts element of the repair cost repair cost.

• Parts VAT Code

The VAT code applicable to the parts element of the repair cost.

Selection of the button to the right of the date field displays a VAT Code List Box from which the required code is selected. S (Standard) is the default value.

• Parts VAT

The VAT value for the parts element of the repair cost. This is calculated automatically from the VAT Code.

• Labour Value

The net value for the labour element of the repair cost repair cost.

• Labour VAT Code

The VAT code applicable to the labour element of the repair cost.

Selection of the button to the right of the date field displays a VAT Code List Box from which the required code is selected. S (Standard) is the default value.

• Labour VAT

The VAT value for the labour element of the repair cost. This is calculated automatically from the VAT Code.

• Total

The gross total value of the repair cost invoice.

Recharge

• Company

The CRM record to which recharges may be invoiced (if applicable). The button immediately to the right of this field provides a lookup to the appropriate account record. The full company name is displayed immediately to the right of this field.

• Account

The customer Sales Ledger account to which recharges may be invoiced (if applicable). The button immediately to the right of this field provides a lookup to the appropriate account record. The full account name is displayed immediately to the right of this field.

• Parts Value

The net value to be recharged to the customer for the parts element of the repair.

• Parts VAT Code

The VAT code applicable to the recharge for the parts element of the repair

Selection of the button to the right of the date field displays a VAT Code List Box from which the required code is selected. S (Standard) is the default value.

• Parts VAT

The recharge VAT value for the parts element of the repair. This is calculated automatically from the VAT Code.

• Labour Value

The net value to be recharged to the customer for the labour element of the repair.

• Labour VAT Code

The VAT code applicable to the recharge for the labour element of the repair

Selection of the button to the right of the date field displays a VAT Code List Box from which the required code is selected. S (Standard) is the default value.

• Labour VAT

The recharge VAT value for the labour element of the repair. This is calculated automatically from the VAT Code.

• Total

The gross total value of the recharge.

• Uplift

The Recharge Value (from the Recharge) less the Invoice Value (from the Invoice).

• Invoice text

A free-format area of the form that enables text to be entered that is to be printed on the recharge invoice.

Posted

• Date Posted

This field is populated automatically by the system and cannot be edited. This field displays the date the ULR values are posted.

• Posting UserId

This field is populated automatically by the system and cannot be edited. This field displays the login id of the user who posts the ULR values.

• Posted

A checkbox which, when ticked, denotes that the selected repair cost has been posted.