Accessed by way of the Contract Review form followed by selection of Suspend Contract from the Tools Menu. This presents the Suspend Agreement form which allows the suspension of invoicing to the customer whilst allowing budget postings to go through to the Nominal Ledger each period.
The items that are still processed through to the Accounts system for suspended contracts are defined within the Posted On Suspension parameter held within the Make-up Sources form within the Review Menu of the Environment module.
If the suspension is removed from the agreement then the system produces a "catch-up" invoice on the next invoice run.
This form is split into three parts that are as follows:
In addition to displaying the form name the Title Bar provides a number of other useful identification criteria and buttons.
The Suspend Agreement Dialogue Box contains the following field:
The date from which the customer invoicing is to be suspended. This defaults to the system date.
Selection of the down-arrow-button immediately to the right of this field displays a monthly diary form in order to assist in establishing the correct date criteria. Selection of the < button moves to the previous month and the > button moves to the next month. Selection of Exit exits the diary form. A double-click on the appropriate day of the month enters this date into the Suspend From field.
The following command buttons are available within this form:
Suspends the contract according to the rules defined in the Posted On Suspension parameter held within the Make-up Sources form within the Review Menu of the Environment module. These define which invoice types are allowed to carry on posting after the suspension is initiated. The Suspended field within the Agreement Tab is updated with the date in the Suspend From field.
Once the contract is suspended the Suppress Revenue menu option becomes enabled within the Tools Menu.
Sets the contract back to Live, allowing the system to catch-up invoices to the present date.
Returns to the Contract Review form following selection of the required option.
Provides online context sensitive help.