Add Cost Process

Overview

This process enables additional non-recoverable costs to be included on the supplier invoice that were not included on the vehicle order (for example, PDI and Dealer Delivery charges). These costs are set up within Vehicle Purchasing / Miscellaneous Options / Other Costs and may be recharged dependent upon the set-up of the cost. Other Costs may be allocated against the purchase order but are not part of the quotation price and as such do not add to the capital cost.

Step-by-step process

To access the delivery process option:

1. From the Master Menu, select the Vehicle Purchasing option and Company required.

   The Vehicle Purchasing menu is displayed.

2. Select the Purchase Management option.

   The Purchase Management form is displayed.

3. Select the icon.

   The Contract Search form is displayed.

4. Enter the appropriate information to locate the required agreement.

5. Select the Order Tab.

6. Select the icon.

   The Create Other Cost form is displayed.

7. Use the button to select the additional cost from the drop-down list (these costs are set up within Vehicle Purchasing / Miscellaneous Options / Other Costs.

8. Select the supplier of the additional item by using the button immediately to the right of the Supplier field. Only those suppliers which are flagged within address groups as suppliers can be accessed via this search.

9. The value of the other cost is entered in the Order Price field and the OK command button selected. The new Other Cost is now displayed within the Order Tab.