Selection of the Finance Tab from the primary Ratesbooks form enables the selection of the required Finance Type and subsequent selection of one or more available Finance Profiles for use within the current ratesbook.
A default Finance Type(from either a global or customer level) is invoked and displayed if applicable. In addition, a number of icons are displayed for the purpose of manipulating the confirmed Finance Profiles.
Displayed on its own at the top of the Tab is the following field:
A top-level default Finance Type can be set-up within the Default Finance Company field contained in the Ratesbooks Defaults Tab located in System Maintenance / System Parameters. The top-level default product can be overridden by setting up a default value at customer level (accessed by way of the Fleet Details command button within the Companies Tab held within the Marketing module).
If a default Finance Type is set then it is automatically displayed here. However, selection of the down-arrow button presents a list of all Finance Types from which a new or alternative selection may be made.
The Finance Type field displays the finance Scheme Code (a user-defined field, containing up to 10 characters, which may typically display an abbreviated payment scheme) and the Finance Type Description which typically displays an expanded payment scheme description.
A single-click of the mouse highlights and selects the appropriate finance type for use within the quotation.
Situated beneath the Finance Type field are two list boxes, the functions of which are described below:
Following selection of the required Finance Type the first list box displays all of the finance Profiles attached to this Finance Type. Each Profile line displays three fields:
The first field displays the Scheme Code (a user-defined field, containing up to 10 characters, which may typically display an abbreviated payment scheme description).
The second field displays the Finance Type Description which typically displays an expanded payment scheme description. Both fields are set up within Miscellaneous Options / Finance Management / Finance Schemes.
The third field contains the corresponding Finance Profile(which is set up within Miscellaneous Options / Finance Management/ Finance Profiles).
A double-click of the mouse on the required Profile line displays a pop-up Mileage box which displays both the contract and annual mileage's, period, frequency and profile for the current ratesbook. This box can be used to override the defaults with required new values.
Annual Mileage
Displays the default annual mileage.
Contract Mileage
The top-level default Contract Mileage is set-up within the Mileage field contained in the Quotation Defaults Tab (located in System Maintenance / System Parameters). Conversely, the defaults can be set-up to reflect annual mileage values.
The top-level default mileage can be overridden by setting up a default value at customer level (accessed by way of the Fleet Details command button within the Companies Tab held within the Marketing module).
Both the top-level and customer defaults values may be overridden within the ratesbook itself. This can be done in one of two ways: the true annual mileage can be entered in the Annual Mileage field which is then returned to the primary Profile Confirmation List Box by selecting the OK command button; or, the total contract mileage is entered in the Contract Mileage field which is then converted to the exact annual mileage and returned to the Profile Confirmation List Box by selecting the OK command button.
The Cancel command button effects a return to the Finance Tab without confirming a finance Profile.
Period
Displays the contract term, in months, for the selected profile. A top-level default Contract Term can be set-up within the Period (Mths) field contained in the Quotation Defaults Tab located in System Maintenance / System Parameters.
Frequency
Taken from the selected profile, this field determines the frequency of invoiced regular payments to be made within the quoted contract. The down-arrow button accesses a drop-down list displaying the following currently available selections:
- M Monthly
- 2 Bi-Monthly
- Q Quarterly
- B Bi-Annually
- A Annually
A top-level default Frequency can be set-up within the Frequency field contained in the Quotation Defaults Tab located in System Maintenance / System Parameters. The top-level default frequency can be overridden by setting up a default value at customer level (accessed by way of the Fleet Details command button within the Companies Tab held within the Marketing module).
Profile
The default values for the following three fields are taken from the selected profile.
No. Initial Rentals
Displays the number of initial rentals quoted for the proposed contract. The number of initial rentals is defined within Finance Profiles (set up within Miscellaneous Options / Finance Management).
No. Regular Rentals
Displays the number of regular periodic rentals quoted for the proposed contract. The number of regular rentals is defined within Finance Profiles (set up within Miscellaneous Options / Finance Management).
Contract Start Month
Displays the month within the quoted contract term in which payments are due to commence. The start month is defined within Finance Profiles (set up within Miscellaneous Options / Finance Management).
As its name suggests, this second list box confirms the Profile selection(s) made in the Profile Selections List Box. More than one finance Profile can be utilised within the ratesbook quotation and all of the selected Profiles are confirmed by being displayed in this area. In addition to the Scheme Code, Finance Type Description and Finance Profile, the confirmed Annual Mileage and Contract Mileage are now also displayed.
If a Profile and Mileage combination is selected that already exists then the selection is rejected and the following error message is displayed:
Profile already exists in list.
The OK command button is used to acknowledge the error and return to the Finance Tab.
A right click of the mouse on a confirmed Profile presents a pop-up selection box which presents the same functionality as the icons below.
To the right of the two list boxes a number of icons are displayed for the purpose of manipulating the confirmed Profiles. These icons are greyed-out until a confirmed Profile has been selected with the mouse. Currently available icons are as follows:
The Move Up icon moves the selected Profile to a higher position within the Profile Confirmation List Box. The position of the Profile within the List Box determines the order in which the profiles are displayed within the Output Tab and subsequent hard copy listings, etc.
The Move Down icon moves the selected Profile to a lower position within the Profile Confirmation List Box. The position of the Profile within the List Box determines the order in which the profiles are displayed within the Output Tab and subsequent hard copy listings, etc.
The Delete icon deletes the selected Profile from the Profile Confirmation List Box.
Enables the annual/contract mileage for the selected profile to be edited (See Mileage Box above).