Note: This help file contains only standard information. Details of this form specific to your Autoline configuration might be available in a separate help file. To display such a help file, if one has been provided, click the Help button on the Surcharge Mapfile form.
The mapfile can contain expiry date information based on supplier, part number, or surcharge code. For example, you may want to set up a local supplier as 30 days on any surcharge part purchased from them. Alternatively, if the manufacturer uses surcharge codes, you may wish to set the expiry time against each code.
When receiving an order into stock, if an entry exists for the part number in the expiry period mapfile, Autoline calculates the expiry date and pre-populates the expiry date field (if the date is incorrect or blank it can be amended).
This form is displayed when, on the Surcharge Returns Tracking menu, you select the Expiry period mapfile option.
Grid:
Surcharge code: Any number of part types (part numbers) may have the same expiry period, defined by the surcharge code.
Note: This column applies to some manufacturers or franchises only. Where the Surcharge code column is blank, the expiry date of a part is calculated according to the Part number column or the Purchase Ledger a/c column.
Part number: Identifies a type of part.
Note: Generally, when receiving a part into stock, the expiry date is calculated using the part number row in the expiry mapfile. However, where a part may be received from more than one supplier, it is possible to have more than one entry in the surcharge mapfile for a particular part number. In these cases, when receiving an order containing such a part number, Autoline first checks for a row in the expiry period mapfile matching both the Part number column and the Purchase Ledger a/c column. If it finds one it uses the expiry period given in that row rather than the expiry period given in the row for that part with a blank Purchase Ledger a/c column.
Purchase Ledger a/c: Identifies a supplier.
Note: Where, in a row of the expiry period mapfile, the Purchase Ledger a/c column has an entry (identifying a supplier), but the Part number column is blank, all parts purchased through that supplier are assigned the same expiry period. The expiry date in a given order line can be amended.
Expiry days: Number of days added to the date of receipt in calculating the expiry date.
Expiry months: Number of months added to the date of receipt in calculating the expiry date.
Note: In a given row in the mapfile, either the Expiry days or the Expiry months column should have an entry, but not both. If both have an entry the months figure is ignored.
