In most Autoline modules you will encounter the feature of 'default records'. A default record is essentially a 'typical example' of the records held in the file to which it relates. In this section the default record relating to the accrual header file is described.
Default records exist for two reasons:
To save you effort and keystrokes. When creating a new record in the related file, any field where data exists in the default record is automatically entered on your input form, so the most common values do not need to be keyed in.
To avoid corrupt records being created. As Autoline incorporates as standard the ability to exit in 'mid-screen' back to the menu, it is possible in theory to create records with certain critical fields not completed. (A good example of this is the control account on sales and purchase ledger header records.) By entering suitable defaults you can ensure that this problem does not arise.
Warning: It is essential when setting up your Accrual system to select this option at least once to ensure a default record is created.
The default record is immediately presented (see The Structure of Accruals) for details of each field. Click the Amend button and edit the fields as you require.
After entering the last field, click the Save button.
Click the Cancel button at any time during the editing process to quit to the System maintenance menu without saving any changes.
It should be considered Mandatory to enter valid data in at least the following fields:
Accrual Type.
Control account.
Auto reverse (Y/N).
