This file contains the codes shared by both the Nominal Ledger and the accruals module to determine types of journals used for posting specific types of information. The use of these codes is optional, but there must be at least one record in the file, even if it has a blank key, as all journal input and posting must have a valid journal type. The standards recommended are to analyse journals as being either type J for ad-hoc journal postings, and possibly S for standard or repeat journals, if they are being used.
If the Accruals module is being used, additional journal types of A for accruals and P for pre-payments may be required. Other types can be added to sub-analyse vehicle sales activity as opposed to parts and service trading, vehicle rental, forecourt sales, etc. Journal sequence numbers can be applied to each journal type.
To access this option:
1. From the Autoline master menu select the Nominal Ledger option and the company you require.
2. Select Miscellaneous options option.
3. Select the Accrual/Journal Types option.
4. The Accrual/Journal Types grid is displayed in column view
There are two types of view for the grid- either grid or column. Autoline defaults to Column view for this option.
The Exit, Help, Ad-hoc, Grid, Sort and start and finish buttons/fields are identical to the grid view [as discussed below], but there is the ability to Create and Delete, and view the Next or the Previous record.
Create:When this button is clicked, the user can create a journal type. They have the following fields that can have data entered in:
FIELDS
When a record is being created or amended, the following fields will require editing, using the buttons and functions discussed above:
Type: This is the up to two-character code used to determine a journal or accrual type, and must be unique for each record.
Description: Up to 20 characters of description can be entered to describe the use of this code.
Auto-reversal: If this journal or accrual type should make automatic reversal posting in the following period then this check box should be set to "ticked" for Yes. If this feature is not required the check box should be empty for No.
Split value: If the entries on this type of journal use the cost centre split table mechanism, this field should be ticked, otherwise it should be unticked.
Journal sequence: If a particular journal type should use a particular sequence of journal numbers, then the next journal sequence number for this journal or accrual type should be entered here.
Daybook treatment: The way the daybook is treated, in the sense that the actual postings remain the same at daybook level [if a debit was posted to one account, it would appear as a debit on the daybook], but the values appear differently when viewing the group value of a particular account. Hence a debit value is posted as a negative credit, and vice versa. This scenario is activated by entering "N" in the Daybook treatment field. Leaving the field blank allows the values to behave in the traditional manner.
Once entered, the user can click the Save button, or Cancel if necessary.
BUTTONS
Exit:Returns the user to the Miscellaneous menu.
Help:Displays online help in the default browser.
Sort:Sorts the records in the grid either forwards, or in Reverse [by clicking the reverse check box]This option can be used in conjunction with the Start and Finish fields, to narrow down the search criteria.
Refresh:Returns the view to the status when it was first accessed from the menu, for example after a search had been run.
Fields:Allows the user to select a particular field [or fields] from the grid.
Ad-hoc:Enables the user to run an enquiry on the accrual/journal type file.
Column:This enables the user to display the records in the column format, which enables creation and deletion of records.
By using the 
box the user can select a different language display to the one that is currently selected.
[The user can select another view by clicking the Grid button.]The grid view is used for amending and viewing any existing codes that have been set up. To amend, simply click the mouse into the relevant record line [this will then be highlighted ], amend the record and hit the return button to save.
The buttons available are the same as Column view, with the exception of Create and Delete.
