This option creates the table which is used in conjunction with the FILE mask on an expense code field.
FILE suffixes are tagged to expense codes in any alpha/numeric sequence.
Once created, FILE suffixes function as any other suffix control.
To access this option:
1. From the Autoline master menu select the Nominal Ledger option and the company you require.
2. Select Miscellaneous options option.
3. Select the Suffix Lookup File option.
The Suffix Lookup file form is displayed.
Once in the form, the user has the option to create , amend or delete a Suffix.
To create:
Click the Create button [there is a facility to create a brand new suffix - use the radio button entitled "blank", or use an existing suffix as a template- use the radio button entitled "copy".If using the copy facility, the user must enter the existing expense code to be used as a template first,using the 
button on the Expense code field at the top of the form to select an expense code as a template , PRIOR to clicking Create. The same logic applies to selection of the Division field [i.e. an
button can be used to aid the search of all division records on file] At this point, the user will need to enter a suffix of their choice in the "Suffix" field, and also a meaningful description in the "Description" field. When this is complete, the Create button must be clicked again and the creation process is now complete. Bear in mind when actually operating suffix lookups and cost centre splits in the course of Autoline Nominal Ledger operations, you can't use the ellipsis to select a ccsplit code when the suffix mask of the expense code is set to FILE. It prevents you from setting an expense code to use both cost centre split and suffix file lookup, as the suffix lookup is dependent on a division which can't be validated when using cost centre split tables.
When using the "blank" radio button [this is the default value] , the user could in theory enter any valid expense code in the Expense code field, but bear in mind that unless the expense code has a suffix mask of "FILE", there will be no way the suffix lookup could be accessed. [e.g. when inserting NL Journals]
To complete the creation process, populate the Division, Suffix[ these two fields have an button to aid the search and selection process]
and Description fields , then click Create once more. The suffix has now been created.
BUTTONS
Amend:Enables the description field [in the detail tab] to be amended.
Save:Saves any amendments.
Delete:The user must select an existing suffix, then will click the Delete button twice to remove the record from the file.
Exit: Returns the user to the Miscellaneous menu.
Help:Displays online help in the default browser.
Ad-hoc: Allows the user to perform an ad-hoc report enquiry in the suffix lookup file.
