The NL grade posting tables should be set up before the payroll records are created, each expense code entered must exist on the nominal ledger company used by the payroll company.
A NL grade postings data file exists for each payroll company allowing for the expense codes and thus account codes to be used on nominal ledger postings to be defined. Every payroll record must have a NL grade posting table defined on the Static 1 TAB field called NL Grade.
The NL grade posting tables allow for a split of expense codes to be used postings. In the majority of cases split expense codes are not required and the expense code in slots 2, 3 and 4 may be left as the default expense code. An example of a split being used is to post the costs of a trainee service technician. A % may be posted to the Labour Work In Progress expense code with the remainder posted to a training cost expense code.
To access the NL grade postings
The Payroll Password form is displayed.
Enter your payroll password.
The PAYROLL menu is displayed.
Select the Miscellaneous options option.
The PR MISCELLANEOUS MENU is displayed.
Select the NL grade postings option.
The NL grade postings form is displayed.
NL grade postings Form
The NL grade postings form is displayed when you select the NL grade postings option from the PR MISCELLANEOUS MENU.
What do you want to do or be advised about?
Maintenance of the NL grade postings
The NL grade postings record consists of three TABs.
To create a NL grade posting grade first click the Create button and then enter the NL grade postings grade and other details followed by clicking the Create button. To amend a NL grade posting grade enter the NL grade posting grade and click the Amend button, make the amendments and click the Save button to save the changes.
Income 1 Tab
The Income 1 form is displayed when you select the Income 1 TAB from the NL grade posting records form.
Grade: Enter the two digit grade number. This is the unique field to the NL grade postings data file and represents the payroll record Static 1 TAB field called NL Grade.
Tip : Click the Ellipsis button
to search for a NL grade posting grade from the NL grade postings file.
Description: The sixteen character description. The grade description is shown on the payroll record, the gross pay analysis by department and within the Update salary utility.
The Income 1 TAB shows the first four main categories used via the rates table and addition/deduction records. These are as follows:-
Basic: The B category
Overtime: The O category
eXtra: The X category
Holiday: The H category - this must be used for holiday payments that are for advanced holiday pay such as on a weekly payroll
Each category has the following fields with four occurrences to split the nominal ledger postings:-
Expense code: The expense code to be used for the nominal ledger posting.
Tip : Click the Ellipsis button
Split: The percentage split to be used with the expense code shown to the left. The total of the four split percentages for each NL grade posting category must come to 100%. If the total is not 100% it is shown below the splits in red and saving or creating the NL grade posting table is prevented.
What do you want to do?
Income 2 Tab
The Income 2 form is displayed when you select the Income 2 TAB from the NL grade posting records form.
The Income 2 TAB is similar to the Income 1 TAB in that it shows the optional four main categories used via the rates table and addition/deduction records. These are as follows:-
Further 1: The 1 category
Further 2: The 2 category
Further 3: The 3 category
Further 4: The 4 category
These four categories may have user defined titles defined by a priority 8 payroll user within the General TAB payroll system parameters called Further analysis category descriptions.
What do you want to do?
Miscellaneous Tab
The Miscellaneous form is displayed when you select the Miscellaneous TAB from the NL grade posting records form.
National Insurance (employer's contribution): The expense code(s) defined are used to post the employer National Insurance contribution
Holiday accrual: The expense code(s) to be posted to by the payroll record Static 2 field called Pay accrual. This is only posted to if a payroll system parameter called Holiday pay accrual is ticked.
Statutory sick pay non-recovered: The expense code(s) to be posted to for the amount of non recovered Statutory Sick Pay (SSP) paid to the employee as a result of using the main payroll menu option called Enter sickness details. Under the Percentage Threshold Recovery Scheme this will normally be the full amount of the SSP.
Statutory maternity pay non-recovered: The expense code(s) to be posted to for the amount of non recovered Statutory Maternity Pay (SMP), non recovered Statutory Paternity Pay (SPP) and non recovered Statutory Adoption Pay (SAP), paid to the employee as a result of using the main payroll menu options called Enter maternity details. Enter paternity details and Enter adoption details. If the employer is classed as a Small Employer for 2005-2006 PAYE year the recovery rate is 100% and thus the posting will be zero.
What do you want to do?
PUSH BUTTONS:
Exit: Returns you to the PR MISCELLANEOUS MENU.
Help: Displays help on the current application in your default company browser.
Amend: Click the Amend button after entering a NL grade posting grade if wanting to amend the NL grade posting grade for the current payroll company.
Save: Saves any changes that you have made to the NL grade posting form.
Cancel: Cancels any changes that you have made to the NL grade posting grade form and returns you to the PR MISCELLANEOUS MENU.
Summary of the NL grade postings
The main function of the NL grade posting tables is to define the expense codes to be used for each employee. The NL grade number is defined on the Static 1 TAB of the payroll record. The grade posting categories B, H, O, X, 1, 2, 3 and 4 are defined on the payroll rates table within the field called Analysis and addition/deduction records by the radio button field called Analysis.
The NL grade posting number is used as an optional sub total within the Gross Pay Analysis by Department report. The presence of sub-totals is controlled by a General 2 TAB payroll type parameter called Grade level analysis being ticked.
The NL grade posting number is finally used as a selection criteria within the utility called Update salary. This option is found within the Payroll, Miscellaneous options, Utility options menu.
