The System Parameters - Cash Posting Tab

Cash Posting Tab

This tab is on the SL system parameters form. It controls the way in which the Cash posting & allocation option is operated.

Priority to use write-off facility:	This parameter sets the priority level at which a users access priority has to be to use the Write-off facility. Your options for this field are 0 - 9 or N. The numbers are access priority levels of the user. If a users access priority is equal to or greater than the priority set then the user can execute this feature. The 'N' = No which means that no user whatever the priority can execute this feature.
Default currency conversion method:	This parameter controls the default method used for currency conversion. Your options are: R - To use the Exchange Rate table. X - To use an Exchange Rate supplied by the operator during data input. C - To use a Converted Value supplied by the operator for each Cash posting.
Priority to amend NL posting date:	This parameter sets the access priority level at which a users access priority has to be in order to be able to amend the Posting date. Your options for this field are 0 - 9 or N. The numbers are access priority levels of the user. If a users access priority is equal to or greater than the priority set then the user can execute this feature. The 'N' = No which means that no user whatever the priority can execute this feature.
Default NL bank account:	This field contains the default bank account to which your Cash received will be posted unless edited during use of the process. It will usually be a Bank or Bank Suspense account in the Base currency of the business. Click the Ellipsis button to perform a search for the appropriate code.
Transaction date to display:	This parameter controls which date is displayed for each transaction when in the cash postings allocation form. The other dates on a transaction can be displayed with a view document option. Your options are: T = Tax point date (Document Date). D = Due date.
Transaction display sequence:	This parameter controls the order in which transactions will display when in the cash postings allocation form. Your options are: T = Tax point (Document Date). D = Due Date. N = Document Number.
Priority to override maximum discount:	This parameter sets the access priority level at which a users access priority has to be in order to be able to override the maximum discount allowed on each transaction. Your options for this field are 0 - 9 or N. The numbers are access priority levels of the user. If a users access priority is equal to or greater than the priority set then the user can execute this feature. The 'N' = No which means that no user whatever the priority can execute this feature.
Extra settlement discount days:	This field contains the number of days extension to be given before the system declares the early settlement discount to be invalid. A value between 0 and 255 may be entered.
Daybook posting consolidation:	This parameter controls consolidated posting to the Nominal Ledger. This means that postings to the same posting date and Nominal account code on one daybook will be consolidated and posted as one value into the Nominal Ledger unless the account code has an open item flag set on the Expense code. This open item flag will prevent the consolidated posting. Your options are: N = No Consolidation. B = Bank accounts only will be Consolidated. C = Control accounts only will be Consolidated. A = All accounts will be Consolidated.
Priority carry forward cash:	This parameter sets the priority level at which a users access priority has to be to use the Carry Forward facility. Your options for this field are 0 - 9 or N. The numbers are access priority levels of the user. If a users access priority is equal to or greater than the priority set then the user can execute this feature. The 'N' = No which means that no user whatever the priority can execute this feature.
Default NL posting date:	This parameter indicates which date to be used as a default posting date for the Nominal Ledger postings. Your options are: T = Todays. E = End of the Current Sales Ledger Period.
Default payment method:	This field contains the default method of payment by which the payment was received. Click the Drop Down button to perform a search and to select the appropriate code.
Automatic allocation:	This check box when set will automatically allocate cash posted.
Print audit trail:	This check box when set will print a full cash posting Audit list to the assigned printer upon completion of the session.
Update mode:	This parameter controls the way in which your cash postings are updated to the ledgers. Your options are: I = Immediately upon posting. B = Batch posting upon processing of Daybooks.
Receipt printing:	This parameter controls the printing of a receipt upon processing each cash posting. Your options are: N = Never print a receipt. O = Optionally print a receipt. M = It is mandatory to print a receipt.
Cash posting tab start:	This parameter controls the field in which you start on the Cash Received form within Cash posting and allocation. Your options are: 1 = Posting date. 2 = Account code.
Allow Future postings:	This parameter controls the users ability to make future dated postings. It sets the access priority level at which a users access priority has to be in order to be able to make future dated postings. Your options for this field are 0 - 9 or N. The numbers are access priority levels of the user. If a users access priority is equal to or greater than the priority set then the user can execute this feature. The 'N' = Never which means that no user whatever the priority can execute this feature. This parameter is used in conjunction with others in the Global Date Validation that Autoline employs.
Additional analysis lines:	This parameter defines the number of additional user defined analysis lines that can be added to the analysis form of the Cash posting and allocations function. Your options for this field are 0 - 7 additional lines. These lines are additional to the fixed analysis lines shown at the bottom of this tab.
Till reconciliation audit:	This parameter controls the printing of a full audit trial when using the Reconcile till accounts menu option. Your options are: Y - To always automatically print the audit trail. N - To never print the audit trail. P - To prompt whether to print or not from within the procedure.

Cash Posting Analysis Button

During cash posting it will be necessary to use the Analysis Button on the Cash Received form to post discount given or write off a small balance etc. The following table are the default values that will be used in the first four fixed lines of the analysis form.

	Description	NL Code
Discount:	Discount	0080 8070
Write Off:	Write Off	0080 8047
Additional Analysis 1:	Enter your description of use	Account Code relevant to use
Additional Analysis 2:	Enter your description of use	Account Code relevant to use

The NL codes are the Cost Centre and Expense codes to be used when posting values to the Nominal Ledger. The codes shown in the table are only relevant if you are using the recommended Standard Chart of Accounts. These fields cannot be left blank nor can the description given on the first two be altered. The codes set here for discount and write-off cannot be altered in the cash posting function. Click the Ellipsis button to search for an appropriate code.

Additional analysis for items can be activated by entering a description against Analysis 1 and 2. The NL codes for this additional analysis can be altered while in the analysis form of cash posting.