The Progress codes form is displayed when the Progress codes option is selected from the VS MISCELLANEOUS MENU.
The program has a standard file maintenance facility with the options to Create, Amend, Display, Delete records, etc. A list of the standard progress codes recommended for use in the system is as follows:
Progress code: These codes are used by the system to extract reports for use in the sales department, as distinct from the accounts status which is used for accounting purposes.
|
Code |
Description |
|
M |
Memorandum |
|
O |
On order (from manufacturer) |
|
C |
Consigned stock |
|
A |
Adopted stock |
|
R |
Reserved for a particular customer |
|
I |
Invoiced (to the customer) |
|
x |
Ready for commission payment |
|
X |
Closed (awaiting consolidation) |
It is obviously possible that a vehicle can be in more than one of the above conditions at the same time, i.e. on order from the manufacturer and reserved for particular customer. In that case it is recommended that the accounts status reflects the on order (or consigned/adopted stock) and the progress code of the customer reservation.
As well as the progress code itself, three other fields are maintained for each record, as follows:
Description: Up to 16 characters providing supporting narrative as to what purpose the code is used for.
Include in Finder: This parameter controls whether vehicles with this progress code appear in the Vehicle-finder option in vehicle administration. Sensibly progress codes C or A would be set to Y for Yes, whereas progress codes I would be set to N for no. Progress codes R and O would be subject to user definition.
Priority to edit: This field equates to the priority level which will be needed by an operator to either advance a vehicle record to this particular progress code, or from it to another one.
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