Cost centre codes can be grouped for analysis purposes, independently of the analysis in Management Accounts. At least one Cost Centre group must be created before Cost Centre codes can be set up.
Expense codes can be grouped for analysis purposes. At least one Expense Code group must be created before Expense codes can be set up.
Both Cost Centre and Expense Code Groups can be used for improving the layout of the printed Chart of Accounts.
Definitions of Cost Centres and Expense Codes are covered in "Structure of the Nominal Ledger".
Another and probably the main use of Cost Centre and Expense Code Groups is in automatically building Account Codes on Autoline. An Account Code is a 10-digit code comprising Cost Centre plus Expense Code. Account Codes can be built on an inclusion, exclusion or all basis at the onset/system set-up.
Account codes can be created using the Create/Delete account codes option. This routine is used for additions after the initial set-up of the system.
To access this option:
1. From the Autoline master menu select the Nominal Ledger option and the company you require.
2. Select Miscellaneous options option.
3. Select the Cost Centre groups [or Expense Codes groups option if that is required] option.
4. The Cost Centre groups/ Expense Code groups grid is displayed.
[The user can select another view by clicking the Column button, but Grid view is displayed as default.] The grid view is used for amending and viewing any existing codes that have been set up. To amend, simply click the mouse into the relevant record line [this will then be highlighted ], amend the record and hit the return button to save.
FIELDS
There are only 2 fields in this option [whether user has selected Cost Centre or Expense group] and they require little explanation:
Cost Centre/Expense Code group:
A three digit code to assign to a group.
Description
A meaningful description of what the group relates to.
BUTTONS
Exit: Returns the user to the Miscellaneous menu.
Help: Displays online help in the default browser.
Ad-hoc: Allows the user to perform an ad-hoc report enquiry in the settlement terms file.
Sort: The user can sort the values in order , or check the "reverse" box to reverse the sort order. This can also be used in conjunction with the "START AT" and "FINISH AT" fields.
Refresh: Returns the display to it's original state after the user has performed a "sort" task.
Fields: Will display which fields of the file the user wants to query on.
Language: A 
box allows the user to select the relevant language they want.
Ad-Hoc: Allows the user to prepare an enquiry on the selected file
Column: Will display the items in a different view. This is practically identical to the GRID view but it allows the user to CREATE and DELETE the group fields.
