Cost Centre Levels

The cost centre level descriptions are entered and maintained using this option. The later topic on design and set-up of the drill down system should also be considered.

This option is different depending on the number of Levels that you use in your Management accounts drill down structure.

To define Cost centre level descriptions:

From the Master menu select the Management accounts option and the company you require
The MANAGEMENT ACCOUNTS menu is displayed.
Select Miscellaneous options option

The MA MISCELLANEOUS OPTIONS menu is displayed.
Select the Cost centre levels option

The MA COST CENTRE LEVELS menu is displayed.

Note: Each option must be selected and the details completed to ensure that all drill levels have relevant labels.
Select the appropriate level from the list of levels

Note: Levels are driven by the descriptions that were allocated to each drill level at the Sub-field analysis definition stage.
Click the OK button

The Hierarchy - Display Record form is displayed.

MA COST CENTRE LEVELS Menu

An example of cost centre hierarchy:

Note: Each subordinate level creates subsets of the level above.

Level 1 = Region (e.g. North = Area 16,Area 17,Area 18, Area 19)
Level 2 = Area (e.g. Area 16 = Blackburn, Liverpool, Preston, Leeds)
Level 3 = Branch (e.g. Leeds = Cost Centres 1010, 1011,1012,1013)
Level 4 = Cost Centre (e.g. 1010 = Sales,1011 = Admin)

Hierarchy - Display Record Form

The Cost Centre - Display Record form is displayed when the Cost Centre levels option is selected from the MISCELLANEOUS OPTIONS menu.

Each level must be selected and the details completed to ensure that all drill levels have relevant labels.

Tip: Use the relevant Create, Amend, Save, Delete and Ellipsis button s to aid you in this process

Level: Input the analysis code for the relevant cost centre level e.g. 01

Details Tab

Description: Enter text that describes the drill level. e.g. Vehicle, Parts, Administration. The descriptions should be input from the spreadsheet that defines the Management accounts drill structure.

PL or Balance Sheet: Enter P for Profit and Loss Account codes and B for Balance Sheet. The MA system has no other method of labeling each drill level. This means that the table must be completed for there to be meaningful labels against each drill level. Unlike Advanced Analysis that uses any data file in the system the Management accounts labels are referenced directly from this file. Failure to input all the descriptions results in 'Not on file' appearing as a description when the drill down is viewed.

BUTTONS

Exit: Returns you to the MISCELLANEOUS OPTIONS menu.

Help: Displays help on the current application using the default browser.