Expense Code Levels

The expense code level descriptions are entered and maintained using this option. The later topic on design and set-up of the drill down system should also be considered.

This option is different depending on the number of Levels that you decide to use in their Management accounts drill down structure.

To define expense code level descriptions:

From the Master menu select the Management accounts option and the company you require

The MANAGEMENT ACCOUNTS menu is displayed.
Select Miscellaneous options option

The MA MISCELLANEOUS OPTIONS menu is displayed.
Select the Expense code levels option

The MA EXPENSE CODE LEVELS menu is displayed.

Note: Each option must be selected and the details completed to ensure that all drill levels have relevant labels.
Select the appropriate level from the list of levels

Note: Levels are driven by the descriptions that were allocated to each drill level at the Sub-field analysis definition stage.
Click the OK button

The Expense code hierarchy - Display Record form is displayed.

Expense code hierarchy - Display Record form

The Expense Code - Display Record form is displayed when the Expense code levels option is selected from the MISCELLANEOUS OPTIONS menu.

Each option must be selected and the details completed to ensure that all drill levels have relevant labels.

Tip: Use the relevant Create, Amend, Save, Delete and Ellipsis button s to aid you in this process

Level: Input the analysis code for the relevant Expense code level. e.g. 01

Description: Enter text that describes the drill level. e.g. Net profit, Balance sheet. The descriptions should be input from the spreadsheet that defines the Management accounts drill structure. A description must be given to each level. e.g.,

01 Net profit

02 Balance sheet

0101 Gross profit

0102 Expenses

PL or Balance Sheet: Enter P for Profit and Loss Account codes and B for Balance Sheet. The MA system has no other method of labelling each drill level. This means that the table must be completed for there to be meaningful labels against each drill level. Unlike Advanced Analysis that uses any data file in the system the Management accounts labels are referenced directly from this file. Failure to input all the descriptions results in 'Not on file' appearing as a description when the drill down is viewed.

BUTTONS

Exit: Returns you to the MISCELLANEOUS OPTIONS menu.

Create record: Actually creates the record when in create mode.

Exit: Returns you to the Miscellaneous Options menu.

Amend: Allows the user to amend an existing record.

Delete: Allows the user to delete an existing record.

Help: Displays help on the current application using the default browser.