To display the form:
From the OPERATIONS menu, select the Advice note menu option.
The ADVICE NOTES MENU is displayed.
Select the Advice note maintenance option.
If there is more than one Purchase Control company, you are prompted to select the company.
Select the PC Company.
The Operator form is displayed.
Enter your Login and Password, and click OK.
Note: It is possible to specify a default operator within the Default POS operator code for EOD processes field on the Dealer options tab of the Advice note parameters. This parameter must be completed in the event that the advice note is uploaded and converted by a Timed Operation.
The Advice Note and Order Processing form is displayed.
The Advice Note and Order Processing form displays the advice note and stock order files received from the manufacturer. The Autoline system is updated either automatically overnight or manually using the Load and Convert buttons at the bottom of the form as described in the Loading and Converting Files topic. Which files are displayed is determined by various options on the form, as follows:
Advice tab: Displays a list of advice note files waiting to be processed. See the Advice Notes topic.
The Unprocessed only box is ticked by default which determines that files waiting to be processed are displayed. If the box is unticked, a list of advice note files that have been linked to Purchase Control is displayed.
Selecting a GRN from the drop-down menu displays the constituent parts in a grid.
The order in which parts are displayed can be changed using the Sort by bin location and Sort by part number radio buttons.
The Exceptions button displays a list of advice note files which have some exceptions reported against them. See the Exception Reports topic.
Orders tab: Displays a list of all stock order files. See the Stock Orders topic. *
Status tab: Displays a list of special files. See the Supersessions and Backorders topic. *
* Only available if the manufacturer supports an automatic ordering or parts central replenisher system.
Operations performed on these files, and the other buttons on this form, vary depending on type of files being viewed and are described in subsequent topics of this help system. See the Introduction for an overview.
Menu Icon Description File > Parameters Allows you to access and maintain the advice note parameters File > Purge files Allows you to delete (purge) processed advice note records from the Autoline system Help > Index Displays help on the Advice Note and Order Processing form or help on the franchise-specific order process. Help > Key to exception codes Displays a possible list of exception codes that can appear on any advice note.
