An advice note is an order confirmation file sent by the manufacturer, containing delivery and invoice data. Advice notes are also called GRNs (Good Received Notes) and are identified by their GRN number once loaded and converted. Prior to this the raw files obtained from manufacturers are named in a standard format, for example 00.ADVICE.73.980106.1030. The elements of the name are defined as follows: 00 (Manufacturer ID), ADVICE (Advice File ID), 73 (Purchase Control company), 980106 (Date), 1030 (Time). You will, however, only need to be able to identify raw files if your manufacturer requires manual loading of files.
The Advice Note and Order Processing form is used to view the contents of advice notes, for comparison with the items delivered, and to manage the advice notes system by carrying out the following procedures:
To administer advice notes:
Warning: To prevent the storage buffer from filling up, advice notes will be automatically purged. The number of days that processed and unprocessed advice notes are kept is set by two fields in the Advice Notes Parameters form.
