See also: Exceptions Report
After you link an advice note to Purchase Control, an exception report is produced which displays any parts lines that have exceptions. This report can be used to correct any errors, if the no update option was selected when linking, and is held in a buffer for future use.
An exception is a variance in the quantity, cost or retail price between the original stock order and the goods supplied against the advice note. If the manufacturer supplies superseded parts details, the report also warns you about any superseded part that appears on the advice note but not on the purchase order, and tells you which part it has superseded.
To view and print an exception report:
From the OPERATIONS menu, select the Advice note menu option.
The ADVICE NOTES MENU is displayed.
Select the Advice note maintenance option.
If there is more than one Purchase Control company, you are prompted to select the company.
Select the PC Company.
The Operator form is displayed.
Enter your Login and Password, and click OK.
The Advice Note and Order Processing form is displayed.
From the Advice tab, select the GRN number for which you want to produce an exception report.
Click the Exceptions button.
The system displays a list of parts lines on the advice note that have exceptions.
Scroll horizontally to the final column of the parts lines. Exception codes are displayed for each failed part.
Tip: A Key to exception codes is available from the Help menu.
To print an exception report for this advice note, click the Print button.
The report is printed to the currently selected printer.
