The parameters enable you to tailor the software to the needs of each Point-of-Sale company.
Note: Some of the parameters are automatically filled in.
This form is displayed when you select Tools > Options on the Vauxhall Aftersales Workbench Administrator form or click the Options 
button. It enables you to set up the parameters.
Tabs:
Administrator:
Active: Selecting and un-selecting this checkbox switches the software on and off in Point-of-Sale.
Administration company: Select this checkbox if this is the main Admin company.
EMail address: E-mail address of the system administrator onsite, who will receive notifications automatically if any problems occur (for example, a fluid code has not been mapped).
Automatic backups: Selecting and un-selecting this checkbox switches automatic backups on and off. Automatic backups occur prior to automatic data updates.
Backup directory: Full path to back data up to, or blank for default location.
Document server: Blank for all relevant Point-of-Sale companies.
Automatic launch: Select this checkbox to launch applications from the Shopping Basket sidebar automatically.
Defaults:
VAT code: VAT code applied to menus in Point-of-Sale.
Exempt VAT code: VAT code used for exempt items (for example MOT) in the Shopping Basket.
Labour fran code: Single-letter franchise identifier used for the labour rates of the current franchise.
Labour rate code: Default labour rate code that is used to analyse the labour sale element and determine the hourly charge-out rate.
Text labour rate code: Code in the Point-of-Sale labour rates table used for entering text or report labour lines onto a WIP. When adding menus to a WIP, the menu header is loaded as a text line. This is used for reporting purposes.
Part number prefix: Franchise letter used to prefix part numbers in the stock file.
Analysis code: Single-letter identifier for reporting purposes, used as a way of analysing menu sales.
Default WL group: Workshop Loading group code. The default normally used is A, but you can override it in Point-of-Sale if required.
Functionality:
Click the items in this group box to turn the functionality on or off.
Show cost price: Displays cost price on the status bar when you are negotiating menus in the Shopping Basket.
Show minimum selling price: Displays the minimum selling price on the status bar when you are negotiating menus in the Shopping Basket.
Show profit: Displays the profit on the status bar when you are negotiating menus in the Shopping Basket.
Show profit percentage: Displays the profit percentage on the status bar when you are negotiating menus in the Shopping Basket.
Show cost values as they change: Updates the values of the Show cost price, Show minimum selling price, Show profit and Show profit percentage fields as you are negotiating a menu.
Ignore SL labour rates: Causes the system to ignore the labour rates set up in the Sales Ledger record and use the labour rate code entered on the Miscellaneous tab.
Ignore menu pricing default labour rate code:
Use stock special sale prices: Causes the system to use special sale prices held on the Prices tab of the stock record, if today's date falls between the Start and End dates.
Allow negative discounting: Enables you to increase the selling price above the retail price.
Default load type:
Select either the Fixed or the Itemised option button to specify what the load type should be by default.
Minimum selling price:
Select an option button to do one of the following:
Based on parts/labour discount limit: Causes the system to calculate the minimum selling price by taking the retail price of parts minus the parts discount limit, plus the retail price of labour minus the labour discount limit. The discount limits are entered in the Parts and Labour fields of the Discount limits table.
Based on menu discount limit: Causes the system to calculate the minimum selling price by taking the retail price of the menu (including parts, labour and VAT) minus the menu discount limit. The discount limits are entered in the Menu fields of the Discount limits table.
Note: In both cases, the calculation is restricted by the Minimum profit margin field.
Discount limits:
The Discount limits shown in the table enable you to specify, by user priority, the maximum discount percentage that a user can apply within Point-of-Sale. When you select a menu in POS, the system checks to determine whether default discount rates exist for menus, parts or labour. To change a discount limit in the table, click it, enter the new figure and click Save.
You can override these discounts if the maximum discounts displayed are higher for your priority. For example, according to the table, priority 8 users may be able to apply a maximum discount of 10% against parts, 10% against labour, and 25% against a menu. However, if the default discounts are higher for menus, parts or labour, the system uses these instead.
Minimum profit margin %: Sets the allowed minimum profit margin percentage.
COST:
Part 12345 x 2 @ £23.90 £47.80
Labour 0.80 @ £10.00 £8.00
Total £55.80
SELLING:
Part 12345 x 2 @ £39.75 £79.50
Labour 0.80 @ £32.00 £25.60
Net £105.10
VAT @ 17.5% £18.39
Total £123.49
CALCULATION:
£105.10 (net) - £55.80 (cost) = £49.30 (profit)
£49.30 x 25% = £12.33
Minimum Selling Price = £55.80 (cost) + £12.33 = £68.13
Load style:
Option Buttons:
Items only: When selected the system loads labour and parts lines associated with the menu to the WIP.
Items and menucode: When selected the system loads an additional fixed price line to the WIP against the applicable menu header. This means that the overall menu price always appears against an appropriate description of the work involved.
Load settings:
Load parts at memo status: Do you want the Shopping Basket interface to load parts contained within menus at Memo status? If this checkbox is selected, it overrides the normal setting for the company in the Status if stock field on the Parts 2 tab of the Flags-Priorities Point-of-Sale parameters. This parameter is typically set to Picked if stock is available and 1 for a lost sale if there is insufficient free stock. In this case, you avoid allocating available parts stock to jobs created via menu pricing at the point of raising an estimate.
Default status for labour lines: Default load status for labour lines.
Default status for text lines: Default load status for text lines.
Show menu discounts on WIP: If this checkbox is selected, the discount is shown on the WIP. If not, the discount is 0.00 but the selling price is the discounted value.
Setup time: Setup time (if any) to add to the first labour line.
Use enquiry logging: If this checkbox is selected, enquiry logging is used for recording sales and lost sales in the Shopping Basket interface. The recorded data is used for reporting purposes, so it is important to have enquiry logging switched on to record sales and lost sales if this is wanted for the site.
Next enquiry logging magic: This field is read-only. The magic number is automatically incremented each time a sale or lost sale is recorded.
Lost sale reasons:
There are a number of reasons for lost sales, and you can add or remove reasons as required, as follows. Click the Edit button. You can now add new lost sale reasons by typing in the text box at the top of the Lost Sale Reasons form and clicking Add. You can also remove an unwanted reason by highlighting it and clicking Delete. Click Close when you have finished.
When a menu is removed from the Shopping Basket, you are prompted for a reason. This is then recorded for reporting purposes.
Next quote magic number: Read-only number that increments by one each time a quote is saved in the Shopping Basket (GM Workbench) in Point-of-Sale.