Vehicle stockbook records are updated with the VISTA status text when the Update button is clicked on the Vehicle Order Acknowledgements form.
This form is displayed when you select the Process acknowledgements option from the Vehicle Order Acknowledgements menu, followed by the VS Company and one or more dealer codes.
When you first display the form, the grid contains unprocessed acknowledgements (indicated by the selection of the Unprocessed option button). All unprocessed acknowledgements are selected for processing (indicated by their check boxes being ticked).
Note: VISTA/OTD ignores acknowledgements of order type S unless an actual delivery date is supplied.
Menu Bar and Toolbar:
Menu bar Shortcut Toolbar Action File > Retrieve Acknowledgements Retrieves the daily file and displays a list of acknowledgement files available for selection. File > Exit ESC Returns you to the Vehicle Order Acknowledgements menu. Edit > Select All Ticks all grid lines so that the acknowledgements they represent are included in the action initiated when you click the Hold, Update, or Clear button. Edit > Deselect All Unselects all grid lines so that the acknowledgements they represent are excluded from the action initiated when you click the Hold, Update, or Clear button. Edit > Hold acknowledgements Prevents selected acknowledgements from updating VSB until later, and automatically selects the On-hold option button. Edit > Update vehicles Processes selected acknowledgements by updating any existing orders and creating new VSB records for new ones. Edit > Clear exceptions Removes acknowledgements whose lines are ticked from whichever list you are viewing. View > VISTA/OTD Indicates that acknowledgements originate from VISTA/OTD (always selected). View > Unprocessed Displays in the grid only acknowledgement records yet to be processed. View > Exceptions Displays in the grid only acknowledgement records marked as exceptions. View > On-hold Displays in the grid only acknowledgement records on hold. Tools > Search Acknowledgements Finds records constituting an acknowledgement history for a specified dealer and ORBIT number. Tools > Standard Report Displays a set of default criteria that can be modified to meet your requirements. Tools > Options Not used. Help > Help Displays this help page in a web browser. Help > About Provides version and copyright information about Vehicle Order Acknowledgements.
File:
File box: Acknowledgements source file name and folder path, which you can select with the ellipsis button.
Note: The default file folder path is set by a parameter.
Acknowledgements:
Source option button:
VISTA/OTD: Indicates that acknowledgements originate from VISTA/OTD (always selected).
View option buttons:
Unprocessed: Displays in the grid only acknowledgement records yet to be processed.
Exceptions: Displays in the grid only acknowledgement records marked as exceptions.
On-hold: Displays in the grid only acknowledgement records on hold.
Results: Displays the results of a search, constituting an acknowledgement history for a specified dealer and ORBIT number. Normally unavailable, this button becomes selected on return from a Search
.
Grid:
Note: The grid may be populated with lines representing unprocessed records from previous raw data files loaded. Loading a new file adds to the unprocessed list. Therefore, the raw data file named in the File box does not necessarily correspond with all the records in the grid.
Date: Date when the acknowledgement was imported.
ORBIT no: Unique number, assigned by Ford's software, on which all lists displayed in the grid are sorted.
Dealer: Number uniquely identifying a Ford dealer.
Order: Order number of the dealer.
VSB no: Vehicle Stock Books number.
Sq: Sequence (number of times ADP has received an acknowledgement for a vehicle).
Mod: Vehicle Model.
Varia: Vehicle Model Variant (Ghia, Ghia X and so on).
Ac: Account status of the vehicle stock book record.
Reason: If acknowledgement exceptions are being viewed, the acknowledgement record's exception details (for more information, right-click the line and select View exception detail).
Check: A tick character in the rightmost column indicates the inclusion of an acknowledgement in any subsequent action (VSB Update vehicles, Hold acknowledgements or Clear exceptions).
Tip: All acknowledgements are included in the action by default, but can be toggled in and out by either a double-click or by using the Select acknowledgement option from the right-click shortcut menu.
Grid right-click menu:
Select acknowledgement: Ticks the line's rightmost (check) column to include the acknowledgement record in any subsequent action (VSB Update vehicles, Hold acknowledgements or Clear exceptions).
Tip: Selecting Select acknowledgement when the check column is ticked, clears the tick, excluding the acknowledgement record from any subsequent action (VSB Update, Hold, or Clear).
View acknowledgement: Displays a Vehicle Order Acknowledgement Details form, listing the contents of the file, record by record, with the option to print the file.
Attach to stock record: Displays an Attach order to stock record form, enabling you to link an acknowledgement record to an existing stock record if the link has not been formed automatically.
Note: Strict validation rules govern the vehicles to which an acknowledgement can be linked, so use Attach to stock record with caution.
View exception detail: Displays a list of the acknowledgement record's exception details, including its identification code and one-line summary, for example Vehicle primary build failed (option available only when the Exceptions option button is selected).
Vehicle details
Note: This group box contains additional information relating to the selected grid line.
Vehicle: Vehicle number.
Chassis: Vehicle chassis identification number.
Model: Vehicle type.
Progress
Gives a visual indication of the progress of an operation.
Buttons:
View: Displays the raw data in the acknowledgements file.
Note: The View button is intended for use primarily by those familiar with the structure of the data being exchanged.
Load: Reads the acknowledgements file, populating the acknowledgements grid with unprocessed acknowledgement records (indicated by the Unprocessed option button being selected).
Tip: To pick from a list of raw data files, click the Ellipsis button
next to the File box, or select File > Load Acknowledgements from the menu bar.
Hold: Moves Unprocessed acknowledgements whose lines are ticked to the On-hold list, preventing them from updating VSB.
Update: Updates Vehicle Stock Books (VSB) with acknowledgement records represented by ticked lines in the grid. The VISTA status category code is mapped to the appropriate progress code via the Vehicle acknowledgement status codes table to provide the value that should be assigned.
Note: The progress code or codes mapped for the dealer (individually or globally) are not updated with the PROGRESS value that applies to the STATUS code supplied in the data.
Clear: Removes acknowledgements whose lines are ticked from whichever list you are viewing.
Note: Cleared acknowledgements cannot subsequently be actioned.
