The Advice Note and Order Processing utility controls the loading of stock order and advice note data into the Autoline Purchase Control module.
An advice note is an order confirmation file sent by GM, containing delivery and invoice data, and is identified by a GRN number.
Stock Orders are files created by GM's centralised part replenisher system, which anticipates the parts that a dealership is likely to require.
Special files, such as supersessions and backorders, can also be viewed with this software.
Overall process (typically daily):
Load and convert files from GM.
Files are uploaded from GM and converted.
Check for exceptions without linking advice data to Purchase Control.
Any exceptions are listed, enabling you to resolve them before updating Purchase Control.
Link unprocessed advice note files to Purchase Control.
Autoline writes the prices, discount codes and quantity advised by GM into the purchase order file.
Receive orders in Purchase Control.
Purchase Control is updated with order details, taking care of oversupply of parts, the back order split of purchase order lines with an under supply, and the surcharge split of purchase order lines.
Check stock orders (if you are using GM's automatic ordering or parts central replenisher system).
The displayed stock order file is displayed and, if required, printed.
Accept or reject manual stock orders.
The manually entered stock order is accepted or rejected, as required.
This menu is displayed when you select the Advice note menu option from the GENERAL MOTORS OPERATIONS menu. It enables you to carry out tasks related to advice note and order processing.
Advice note processing: Enables you to control the loading of stock order and advice note data into the Autoline Purchase Control module
Parameters: Enables you to maintain the advice note parameters for each Point-of-Sale company on your system
