This facility enables you to scan the purchase headers only, the purchase transactions, or both. It is normally set up as a priority 8 option. A purchase transaction record is only consolidated (deleted) if the status of the record is X. The transaction record is set to V when it is verified successfully, and is then set to X by the End-of-Day program in Timed Operations.
Note: Purchase headers are consolidated (deleted) only when all the purchase transactions for the header have been consolidated.
Because the program is set up within Timed Operations to run on either a weekly or daily basis, you should not need to run it. In the event of problems, however, you may need to run it manually.
To consolidate files:
Warning: This program should only be run manually under the guidance of Software Support.
From the Master Menu, select the Purchase control module.
The PURCHASE CONTROL Menu is displayed.
Select the System maintenance option.
The PC SYSTEM MAINTENANCE Menu is displayed.
Select the Consolidate files option.
The Consolidate Purchase Files form is displayed.
Select the option button you require for the type of files being deleted, and click Consolidate.
A system message indicating progress as files are consolidated is displayed in the Status group-box.
This form is displayed when you select the System maintenance option from the PURCHASE CONTROL Menu, then select the Consolidate files option from the PC SYSTEM MAINTENANCE Menu. It allows you to scan the purchase headers only, the purchase transactions, or both.
OPTION BUTTONS:
Selecting any of the following enables you to consolidate files according to your requirements:
Consolidate all purchase files: Deletes both purchase transactions and invoice headers
Consolidate all except Invoice headers: Deletes the purchase transactions
Consolidate Invoice headers only: Deletes the purchase headers
Status:
Displays a system message indicating progress as files are consolidated
PUSH BUTTONS:
Consolidate: Consolidates files according to the option button you select.
