The main function of the user codes is to control and validate the data entered into the disciplinary issuer and the witness fields on disciplinary records, the exit interviewer on the Milestones TAB and if the recruitment system is used, on the Placed by field on vacancy records. This look up file has been introduced to speed up this process on large systems instead of looking into the system user file that may hold several thousand records.
To access the Users :-
The Human Resources Password form is displayed.
Enter your human resource password.
The HUMAN RESOURCES menu is displayed.
Select the Human Resources option.
The Human Resources record is displayed.
Once a human resource record is selected or initially chosen for creation select the Tools option.
Select the Lookup tables option.
Select the Users option.
The User Codes form is displayed.
The User Codes form is displayed when the User option is selected from the Tools, Lookup files menu or when the Users button is clicked on the Disciplinary TAB of the human resources record.
Standard functionality exists that allows you to create and maintain records.
The data can be maintained further by using the Up and Down arrows to move codes around within the grid and also the Insert row, Delete row and Add row ICONs.
User: The eight character user id code as used on the system. The user code may not be present in the system user file as it may refer to a previous employee.
Tip: Click the Ellipsis button ![[...]](Ellipsis.gif){kind=small}
to search the system user file for a user by either user code or name.
Name: The name of the user is shown if found in the system user file.
Disciplinary issuer: Tick if the user is to be allowed to be entered on a disciplinary record as an issuer of a disciplinary.
Disciplinary witness: Tick if the user is to be allowed to be entered on a disciplinary record as a witness to a disciplinary.
Exit interviewer: Tick if the user is to be allowed to be entered as an exit interviewer on the Milestones TAB of the human resources record.
Recruitment user: Tick if the user is to be allowed to be entered on a vacancy record as a placer of a vacancy.
Note: The Recruitment user option is only shown if the Recruitment system is activated via the system parameters.
