The Execute EOP options option is used to print a batch of reports that have been set up for mandatory printing before it is possible to select the next payroll period using the Select new period option.
To access Execute EOP options
There are two places on the payroll system where the Execute EOP options option may be run from: the main payroll menu and the Reports & enquiries, Period reports menu.
To access the option from the main payroll menu:
The Payroll Password form is displayed.
Enter your payroll password.
The PAYROLL menu is displayed.
Select the Execute EOP options option.
The Execute EOP options form is displayed.
To access the option from the period reports menu:
The Payroll Password form is displayed.
Enter your payroll password.
The PAYROLL menu is displayed.
Select the Reports & enquiries option.
The PR REPORTS AND ENQUIRIES menu is displayed.
Select the Period reports menu option.
The PAYROLL PERIOD REPORTS menu is displayed.
Select the Execute EOP options option.
The Execute EOP options form is displayed.
Execute EOP options Form
The Execute EOP options form is displayed when you select the Execute EOP options option from the PAYROLL menu or from the PAYROLL PERIOD REPORTS menu.
What do you want to do or be advised about?
Print the batch of reports
Warning: This option should not normally be run unless the payroll has been confirmed. It is recommended you only use this option near when you select a new payroll period since any adjustments to the payroll invariably mean the earlier produced reports are inaccurate.
If the payroll has not been confirmed the message WARNING: Period payroll has not been confirmed will be displayed. Click OK to this message and continue if one or more of the reports are still required. Please note the previous mentioned advice though on the use of this option.
The reports listed depend on what has been set up in the Payroll type parameters and within the Available End of Period (EOP) options. For advice on set up refer to the section of this help file called Set up reports for mandatory printing.
I.D.: The number of the end of period option between 1 and 9999.
Description: The description of the end of period option.
Run: This Run column will default to being ticked if the payroll has been confirmed and the report has not yet been printed using the Execute EOP options option. Tick to print the report or untick to not print the report.
PUSH BUTTONS:
OK: Runs the selected end of period options and returns you to the previous payroll menu.
Cancel: Returns you to the previous payroll menu.
Help: Displays help on the current application in your default company browser.
Set up reports for mandatory printing
The payroll system may be set up by priority 8 payroll users for up to 30 different reports per payroll type to be set up for mandatory printing before the select new period option is used.
The system is supplied with a Kerridge set of standard reports and analysis programs that may be run in mandatory mode but users may add their own reports to the system as mandatory reporting options. These reports are normally stored within a global data file meaning they are available to all payroll companies for use.
Set up stages for mandatory report printing:-
If there are any user defined reports that are required as mandatory reports first create the end of period options records within the payroll module using the System maintenance menu option called Available EOP options.
Use the Payroll System maintenance menu option called Payroll type parameters to set up the end of period report record identifiers within the payroll type parameters on the End of period TAB.
What is the next process?
Your next step in the payroll process is to use the Reports & enquiries option to produce any other optional reports and at payroll year end mandatory reporting.
The overall process of running a payroll period may be summarised as follows:-
Make amendments to existing employees and create new employee and payroll records and if used, Human Resource records for joiners using either the main employee records or payroll menu option called Full employee edit or the Employee records main menu option called Add/modify employee details, the main payroll menu option called Add/modify payroll record and the main human resources menu option called Human resource records.
Input pay details option to input the main payroll details.
Enter sickness details option to input the sickness details if this option is to be used on your system.
Enter maternity details option to input the maternity details.
Enter paternity details option to input the paternity details.
Enter adoption details option to input the adoption details.
Enter court orders/CSL option to input the court orders and student loan collections.
Enter leaving dates option to maintain leavers and to re-instate payroll records to perform final irregular payments to left employees.
Calculate period payroll option to calculate the payroll.
Reports & enquiries option may be used at this or at any other entry stage to check the data that has been entered onto the system.
Print payslips option to first preview the payslips on screen or to print them on plain paper for checking and then to print the payslips followed by selecting the Update option.
Print cheques option to first preview and then to print cheques if used as a payment method followed by selecting the Update option.
Print bank giros option to first preview and then to print bank giros if used as a payment method followed by selecting the Update option.
Confirm/reset period payroll option to freeze the input of the payroll and to generate nominal and optional BACS postings held at this stage within the payroll module.
BACS listing option to produce a BACS listing report if BACS is used.
Transfer BACS buffer to BACS option to copy the payment data to the BACS submission module on the main accounting system or the payroll system ready for transmission to BACS if BACS is used.
Confirm/reset period payroll option to possibly reset the payroll and to correct the original generated payroll. This is typically followed by selective use of all the steps prior to the first use of the Confirm/reset period payroll option.
Execute EOP options option to produce the reports set up for mandatory running within the payroll period - this is best left until you are satisfied with the accuracy of the payroll processed.
Reports & enquiries option to produce any other optional reports and at payroll year end mandatory reporting.
Select new period option after a nightly system backup to select into the next payroll period or payroll year including the optional copying of the nominal ledger postings to the main accounting system and any other BACS generated postings to the BACS submission module on either the main accounting system or the payroll system ready for transmission to BACS.
