The Clear accumulators utility allows you to reset to zero the four global accumulator values used by the Addition/deduction records. The accumulators may be seen on the Totals TAB of the payroll record. The utility may be run over a group of payroll types and payroll companies.
Global accumulators are used to merge individual addition/deduction totals together in order to simplify reporting. See the Miscellaneous options menu option called Additions/deductions for the set up of a global accumulator.
Example
Sales executives may receive various type of sales commission such as new car commission, used car commission, finance commission, by using one of the four global accumulators on each of the separate commission addition/deduction records reporting of total commission is made far easier. By using accumulator 1 a report or ad-hoc enquiry simply needs to refer to the payroll field TOTACC1(1) for the brought forward total or TOTACC1(2) for the payroll period total.
The payroll types and companies accessible depend on your security access to the payroll types and companies. If your system is set up to use location security within the employee records module your security access within the employee records module also has a bearing on the update, only payroll records you have access to will be updated.
The option may be used whilst the payroll type is confirmed since the global accumulator fields do not alter in any way the value of the payroll calculated.
To access the Clear accumulators option:-
The Payroll Password form is displayed.
Enter your payroll password.
The PAYROLL menu is displayed.
Select the Miscellaneous options option.
The PR MISCELLANEOUS OPTIONS menu is displayed.
Select the Utility options option.
The UTILITIES menu is displayed.
Select the Clear accumulators option.
The Clear accumulators form is displayed.
The Clear accumulators form is displayed when the Clear accumulators option is selected from the UTILITIES menu.
What do you want to do or be advised about?
Use of the Clear accumulators form
Select the payroll types to update
Click OK
Confirm each payroll type being updated by clicking OK or click Cancel to not update a type.
Companies and Pay Type Access
The form shows the payroll companies, payroll types, your access status and a Process column. Provided you have access to the payroll type it will default to you processing the clear accumulators for the payroll type. You may however untick the process column for a payroll type if there is any reason for why it should not be updated.
Click OK
PUSH BUTTONS:
OK: Proceeds to clear accumulators for the selected payroll types.
Exit: Returns you to the UTILITIES MENU with no clear accumulators being performed.
Help: Displays help on the current application in your default company browser.
The clear accumulator process
Once you have clicked OK from the Clear accumulators form and confirmed the update the payroll records are updated by setting to zero the brought forward and period global accumulator values for each of the four global accumulators.
Each payroll type selected to be processed will be checked in turn.
