The Verify P11 details utility allows you to verify that the current tax year payroll record brought foward values matches the total of the current tax year P11 history records as created each time you select a new payroll period.
The payroll types and companies accessible depend on your security access to the payroll types and companies. If your system is set up to use location security within the employee records module your security access within the employee records module also has a bearing on the verification, only payroll records you have access to will be verified. If there are any errors on records you do not have access to you will be advised with the message The report may be incomplete due to employee record location and grade security restrictions, if this is shown ask a user with greater employee record security access to run the Verify P11 details option.
The option may be used whilst the payroll type is confirmed since the verification process does not alter in any way the value of the payroll calculated.
The utility allows for the results to be shown on screen or printed with optional page breaks between payroll types. Non statutory fields that may be reset to zero are optionally not included in the verification.
Warning: Do not use this option if you have loaded payroll records brought forward totals only as a part of a mid Pay As You Earn year set up of the payroll system.
To access the Verify P11 details option:-
The Payroll Password form is displayed.
Enter your payroll password.
The PAYROLL menu is displayed.
Select the Miscellaneous options option.
The PR MISCELLANEOUS OPTIONS menu is displayed.
Select the Utility options option.
The UTILITIES menu is displayed.
Select the Verify P11 details option.
The Verify P11 details form is displayed.
The Verify P11 details form is displayed when the Verify P11 details option is selected from the UTILITIES menu.
What do you want to do or be advised about?
Use of the Verify P11 details form
Select the payroll types to verify
Choose the output type and need for page breaks between payroll types
Choose to include or exclude non statutory fields
Click OK
Companies and Pay Type Access
The form shows the payroll companies, payroll types, your access status and a Process column. Provided you have access to the payroll type it will default to you processing the P11 verification for the payroll type. You may however untick the process column for a payroll type if there is any reason for why it should not be verified.
Output
Page breaks after each payroll type: Click the check box if a page break is required after each payroll type.
Output: Click the radio button for either a Printed or Displayed output.
Include non statutory fields
Various non statutory fields may be reset on the payroll record at a time other than the payroll year end and thus the use of the Verify P11 details option will show a discrepancy. The field reset is normally achieved by running an update report that has been set up for you on your system. The following fields may thus be excluded from the verification by simply clicking the check box.
COMP earnings
COMP employer
COMP employee
Pension employer
Pension employee
Pension other
Tax credit days
Holiday pay
Click OK
PUSH BUTTONS:
OK: Proceeds to verify the P11 history records versus the payroll records for the selected payroll types.
Exit: Returns you to the UTILITIES MENU with no P11 verification being performed.
Help: Displays help on the current application in your default company browser.
The Verify P11 details process
Once you have clicked OK from the Verify P11 details form the P11 history records have their values added together for each payroll record in turn and the total compared to that found as the brought forward value on the payroll record. If there are no errors you are advised with the message No errors have been found otherwise the errors including details of which particular field is at fault and their values are displayed or printed depending on the selected output type.
Each payroll type selected to be processed will be checked in turn.
