The Delete detailed history option will only be shown on the Archive options menu if you are a priority 8 user and the detailed history option is switched on for the current payroll type.
The detailed history file is typically sized to allow for 3 years of data to be kept on line. Eventually when selecting a new period the detailed history file will have insufficient space to create an archive for the tax period about to be closed and you will be warned of the fact. At this point you should either use this delete detailed history option or arrange for the data file to be extended by calling the accounts software support team.
The select new period warning is Detailed history file full, extend or consolidate.
To access Delete detailed history
The Payroll Password form is displayed.
Enter your payroll password.
The PAYROLL menu is displayed.
Select the Miscellaneous options option.
The PR MISCELLANEOUS OPTIONS menu is displayed.
Select the Archive options option.
The ARCHIVE menu is displayed.
Select the Delete detailed history option.
The Delete detailed history form is displayed.
The Delete detailed history form is displayed when you select the Delete detailed history option from the ARCHIVE menu.
To delete the detailed history records enter the following fields and click the OK button. All detailed history records between the earliest and latest tax periods will be deleted.
Earliest tax year: The four digit starting tax year, for example, 2002 is the starting tax year for the PAYE 2002/2003 tax year.
Earliest tax period: The two digit starting tax period.
Latest tax year: The four digit ending tax year, for example, 2003 is the starting tax year for the PAYE 2003/2004 tax year.
Latest tax period: The two digit ending tax period.
PUSH BUTTONS:
OK: Proceed to delete detailed history records and returns you to the ARCHIVE menu.
Exit: Returns you to the ARCHIVE menu without deleting detailed history records.
Help: Displays help on the current application in your default company browser.
