The Create amendment option is a part of the internet end of year returns system, the Create amendment option will only appear on the PR INTERNET EOY RETURNS menu if you are a priority 6+ user.
The main function of the Create amendment option is to allow for the earlier submitted and processed P14 and P35 data to be amended. Amending P14 records will at the same time update the associated P35 record. The values set on the P14 records will always however be verified against the P35 record when a submission occurs.
To access Create amendment:-
The Payroll Password form is displayed.
Enter your payroll password.
The PAYROLL menu is displayed.
Select the Reports & enquiries option.
The PR REPORTS AND ENQUIRIES menu is displayed.
Select the Year-end reports menu option.
The PAYROLL YEAR-END REPORTS menu is displayed.
Select the Internet options option.
The PR INTERNET EOY RETURN menu is displayed.
Select the Create amendment option.
The Create amendment form is displayed.
The Create amendment form is displayed when the Create amendment option is selected from the PR INTERNET EOY RETURNS menu.
When entering the option a check is made on the internet status, if the status is R - Return created, amendments are permitted and you will be prompted with the message End of year return sent for the current year YYYY, do you wish to make amendments for this year?, by selecting Continue you will be presented with the first available employee and the option to maintain the employee P14 data earlier submitted. On the Values and National Insurance TABs the value shown already submitted will be the initial submission and all earlier subsequent amendments.
If the submission for the current processed tax year is at T - Timed out or D - Delete timed out status, it is not possible to amend the data until the earlier submission has been completed, that is, the status is updated to R - Return created status following the use of the Data request or Delete request options. You will be warned with the message End of year return currently being processed, unable to allow amendment for tax year YYYY.
If the submission for the current processed tax year is at E - Extracted, it is not possible to amend the data until the P14, P35 data has been transmitted using the Live or Test submission request option. You will be warned with the message Original end of year return not yet submitted for tax year YYYY.
If the internet status is N - not submitted this option may be used to create adjustments to the previous tax year submission, typically this would be done in period 1 of the payroll year having earlier transmitted the original data in the last period of the tax year before running the select new year option. You will be asked End of year return not yet sent for the current year YYYY, do you wish to make amendments for previous year YYYY-1 ?.
A check will also be made on if the earlier submission has been performed, if there is no earlier sequence P35 on the system you will be advised with the message End of year return never generated for tax year YYYY so amendment not possible, if data is removed too soon, before 4 years of age in particular, you may be prevented from making amendments therefore it is recommended that internet data is never removed unless at least 4 years in age.
First choose the employee number to be amended, note that on amendments, it is only the changed amount (negative or positive) that is submitted, non value data such as the address lines default to the earlier submission but may also be changed if required.
Employee: 6 digit employee number within the current payroll type.
Tip: Click the Ellipsis button ![[...]](Ellipsis.gif){kind=small}
to select an employee from the employee record database.
For an explanation of the fields that may be amended within the TABs please refer to the Year-end reports menu, Internet options menu options called Maintain P35 records and Maintain P14/P38 records.
PUSH BUTTONS:
Save: Saves the current employee P14 record and associated P35 record.
Exit: Exits without saving the current employee P14 record and P35 record back to the PR INTERNET EOY RETURNS menu.
Reset: Resets the current employee P14 record and associated P35 record to the current saved status before the latest edit session commenced.
Previous: Selects the previous employee P14 record.
Next: Selects the next employee P14 record.
Help: Display this help file.
What is the next process?
Your next step in the internet payroll process is to use the Year-end reports menu, Internet options menu option called Live amendment submission to submit live data file changes. Afterwards use the other internet options in a similar manner to after the use of the Live submission request option.
